How to Import Calendar into Outlook?

Outlook Calendar is an Outlook item that helps in saving all the appointments, set reminders etc.  In case you are upgrading your Outlook profile to newer Outlook versions or bought new computer, you will have to transfer or import all the Outlook items to this newer Outlook version or new PC. Like other Outlook items even these calendar items have to be imported. For this purpose, Microsoft has provided few easy steps to migrate your entire Calendar into your Outlook profile.

To achieve this, one should already have the backup copy of the calendar that needs to be imported. If you do not have the backup copy then you need to export these calendar items. For this just follow the below mentioned steps:

  • Open Outlook Profile and click on “File”
  • Now hit the “Import and Export” option, to begin the “Import and Export wizard”
  • Click on “Export to a file” tab and hit “Next” option
  • Then just choose the file type of the file to which you are exporting to. In case you want to keep it in the regular Outlook format then choose “Personal Folder File (.pst)” option or to export it into another program like Excel, you can choose “Microsoft Excel 97-2003” or for Access “Microsoft Access 97-2003” etc. select any one based on your choice and hit “Next”
  • Then click on the “Calendar” option in the next window.  And then press “Next” tab
  • Browse the location to which you want to export the calendar to by clicking “Browse” after completion, just click “Finish”

Now, your calendar file can be saved in any location on your computer, it can be your disk drive or a portable device. Thus, you got your calendar items; hence, you can start importing this calendar to your newer version of Outlook or to the Outlook profile on your new PC.  Now it is time to import these calendar items into outlook. It is easy to import the calendar into Outlook. It only takes a few minutes and a couple of clicks to have the calendar imported and saved in your Outlook profile. Here are few steps involved in importi8ng the Outlook calendar into Outlook:

  1. Save the .PST file or the calendar file that was exported in the previous steps to your desktop of the new machine or on the machine on which you need to import
  2. Start Outlook and select “File” option from the menu bar
  3. Select the “Import and Export” Option to open the Import and export wizard.
  4. On the next screen, it will ask you if you want to import or export. Go ahead and hit “Import from another file” tab  and press “Next” option
  5. On this screen find the option for “Personal File Folder” .pst  and press “Next”
  6. Now browse your system to locate the exported file containing Calendar that is to be imported
  7. If you had assigned password, then provide the password when it prompts and continue
  8. Then just select the Calendar folder and import

NOTE:  Under Options, it is recommended that you click “Do not import duplicates” unless you want the imported information to replace or duplicate items already in Outlook.

This will now import the outlook calendar we had previously exported from another machine or from older version. Thus, your calendar is successfully imported. However, with this method even though the calendar is imported successfully, you will not be allowed to import all the fields and the settings done to the Outlook Calendar. In addition, it is a risky and tedious process one need to be very careful. A single mistake will cause corruption of the entire Outlook profile. Hence, instead of struggling with these manual ways, you can make use of the Remo Outlook Backup and Migrate tool and easily import your calendar items along with their settings safely that too in just few minutes. Whatever it is, it is advisable to be in safer side and try to make use of the best ways while working with the PST file. Moreover, you can employ this tool to restore Outlook after Windows 7 upgrade. Click on provided link to know more about it.

How to Import Calendar into Outlook? was last modified: August 19th, 2013 by Molly Owen

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