How to Export Outlook Emails?

Updated on June 01, 2020

Exporting Outlook Emails has never been this simple, get to know multiple ways of exporting Outlook emails including the easiest of all, using Remo Outlook Migrate Tool. With this tool you can not only export Outlook emails but also other Outlook attributes like contacts, notes, reminders etc. Download and try the tool for free now.

Exporting Outlook attributes like emails,contacts is quite a routine whether you are migrating Outlook to a new version or another computer. If you are wondering how to export Outlook emails, you are the right place. This article features multiple ways of exporting Outlook emails from exporting emails to spreadsheet or excel to exporting emails to PST file.

How to Export Emails from Outlook Excel or CSV?

To export emails from Outlook to Excel or spreadsheet, follow the below mentioned steps which can be applied to all Outlook versions from 2019 to 2013. For Outlook 2010 and earlier versions the method remains the same but the features differ.

  • Open Outlook application, go to file
  • Click on Open and Export and select Import/Export
  • In the export and Import Wizard,select Export to a file
  • Select export to a file to move Outlook from one computer to the new computer
  • In the next window select Comma Separated Values and click on next
  • Now select Outlook folders that you want to export, in this case you can select inbox and other folders which contain your emails.
  • After selecting the folder click on next and save the CSV file.
  • Final screen you can map the custom fields of your Outlook emails. In other words you can decide what part of the mails you want to keep in the csv file while exporting Outlook emails onto the Excel sheet.

That is all, after you hit that finish button you have successfully exported emails from Outlook to spreadsheet or Excel. You can use this emails across devices and you can also impor this Outlook emails on another computer.

How to Export Outlook Emails to a PST file?

Follow the below mentioned steps to export emails from Outlook to a PST file which can come in handy while moving outlook emails to another computer.

  • Open Outlook application, go to file 
  • Click on Open & Export and select Import/Export 
  • In the export and Import Wizard,select Export to a file
  • Next, choose the Outlook Data File (.pst), option and click on next
  • select the outlook folders you want to export
  • Select Outlook Inbox folders and other folders that contain your Outlook emails and click on next.
  • Save the file at your desired location and click on Finish.

You can import the Outlook emails following the similar method but if you are exporting Outlook to another computer, do make sure you check out this simplest and safest way of migrating Outlook across versions or computers. 

Remo Outlook Migration Tool to Safely Export Outlook Emails

An exclusive tool built solely focusing on Outlook Backup and Migration, yes Remo’s Backup and Migration Utility for Outlook is a safe way to export your Outlook emails, notes, contacts along with your Outlook account settings.

When you are looking at transferring Outlook from old computer to new computer or if you are upgrading Outlook versions, Remo Outlook Backup and Migrate is a must have tool.

The tool is absolutely free to download and try.

We guarantee you that you wouldn’t move a muscle while Remo’s Outlook Backup and Migration tool moves Outlook mails for you.

How to Export Outlook Emails to Another Computer?

To export Outlook emails to another computer using Remo Outlook Backup and Migrate Tool. First you you have to download Remo Outlook Migration Tool and follow the below mentioned steps:

Step 1: Launch the application and click on Backup in the home screen

Step 2: You will see 2 backup options; Choose Smart Backup to make a backup of all Outlook data. Choose Advanced Backup to select only required folders like emails, contacts etc.

choice of backup

Step 3: Once the backup is complete, a file with .obm extension is created. Save the file and copy into a USB drive to move Outlook emails into the new computer.

Note: Now that you have taken backup of Outlook emails, follow the steps below to import into a new computer.

Step 1: Copy the .obm file (created in the previous step) to the new computer

Step 2: Install Remo Outlook Backup & Migrate on the new computer

Step 3: Launch the application and click on Migrate

Step 4: Then click on Browse to select the .obm backup file


Step 5: The software will now move the file to the new computer and once the process is complete, check for your emails and data in Outlook.

Export Emails from Outlook to Gmail:

Follow the steps mentioned below to export Outlook emails to Gmail:

  • Open Outlook and setup your Gmail account
  • Now select the Outlook folders containing emails from your existing Outlook account.
  • Right click on the selected Outlook mails and click on Move -> Other Folder
  • Move items dialog box opens in which you have to select the folder to which you want to export Outlook emails. Click on Ok that’s it you have successfully exported emails from Outlook to Gmail.

Why Choose Remo Over Manual Methods to Export Outlook Emails?

  • Remo's Outlook Migration tool is fast, secure and simple whereas the manual method needs you to spend a solid amount of time to just export Outlook emails.
  • Chances of losing your data while manual export process is high where Remo has a dedicated backup option also provides an option for you to choose cloud backup.
  • Outlook Emails exported to Excel or CSV might get corrupted making your precious emails inaccessible.
  • A well trained team is available round the clock to help you with the Outlook migration process.
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