Microsoft Outlook is a preferred email client and a PIM (Personal Information Manager) as a internet mail client that’s available as part of MS Office suit and provide access to Exchange Server email. In addition to this Outlook even includes other attributes like contacts, tasks, RSS feeds, Journals, appointments and so on.

Among all attributes the most renowned and popular feature is “Appointment” because all the activities that user schedule in calendar that does not involve inviting other people or preserving resources. With the aid of this attribute one can easily schedule recurring appointments, view their appointments by week, month, year, day and even set reminder alarm on time to handle that appointment.

One can even set the appointment in their calendar to look other by assigning the times of appointment as free, out of office, call after some time, busy. By doing this other can give consent to schedule or make changes to appointments in their calendar too.

Steps to Create an Appointment:

  • On the File menu, click on New and then select Appointment or from keyboard shortcut press Ctrl + Shift + A
  • In the subject box, type a description
  • In the location box, type a location
  • Enter the start and end times
  • One can even select other options like recurrences, time zone, category if necessary
  • To make the appointment recur, on the Appointment tab, in the Options group, click Recurrence 
  • Click the frequency (DailyWeeklyMonthlyYearly) with which the appointment recurs, and then select options for the frequency. Now click on “OK” option
  • On the Appointment tab, in the Actions group, click save and close

In the event, if user want to add new appointment then by using New click to Add appointment feature. Next reset the mouse pointer to blank area on calendar grid and click on add appointment. Even they can even modify the time or date in appointments.

Note: The best method to keep individual appointments separate, it’s better to create them on separate calendar.

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