Microsoft OneNote

Microsoft One Note is a collaboration tool used for developed by Microsoft to gather notes and other information by organizing it as a digital notebook. It notes can be in the form of text (hand written or typed), drawings, screen-clippings, images, audio data and other types of communication data. It supports multi-user collaboration, in which the notes the notes can be shared over internet with other One Note users. Its structure is similar to that of paper notebooks with additional features of easy searching, reorganizing and sharing the contents electronically.

OneNote is available for Windows, Android, IOS, and Symbian and even on Windows Phone. Its web-based version is available as part of SkyDrive or Office Web Apps and even permits its users to edit notes via we browser. It is also referred free-form Note taking or ad-hoc note taking software as it allows its users to click anywhere on the document Windows and insert the items anywhere. Unlike Word Processor, One Note doesn’t limits on the amount of space available.

File Format: OneNote saves the information and notes with the extension .one

OneNote stores the information in the form of pages organized into sections within notebooks. Its interface is in the form of an electronic version of a tabbed ring binder using which users can directly create notes and collect data from other applications.

Uses of OneNote

OneNote integrates search features and indexing into a free-form graphics and even audio repository. It can search images, for e.g., screen captures, photographs, embedded document and scans for embedded text content. It also searches for "electronic ink" annotations as text, and searches for audio recordings on a text key. It can also replay the audio concurrently with notes taken during the recording.

With OneNote, users can create new notebooks and organize their individual notes, print single note or the entire notebooks and even apply templates according to their needs. Along with the in-built templates, Microsoft provides additional templates through Office.com.

Platforms Supported: Windows XP, Windows 7, Windows Vista, Windows 8

OneNote Versions:

The first version of Mac OS X - Mac OS X Server 1.0 - was released in 1999. This was followed by many other versions as follows:

Version Release Date
Initial Release November 17, 2002
OneNote 2003 November 19, 2003
OneNote 2003 SP1 July 27, 2004
OneNote 2003 SP2 September 26, 2005
OneNote 2003 SP3 September 18, 2007
OneNote 2007 January 27, 2007
OneNote 2007 SP1 December 11, 2007
OneNote 2007 SP2 April 28, 2009
OneNote 2010 July 15, 2010
OneNote 2010 SP1 June 28, 2011
OneNote 2013 January 29, 2013

Advantages of OneNote over Paper Notebooks:

  • OneNote enables users to collect and store numerous types of information that includes pictures, text, audio and video data
  • Allows you to record even audio and video
  • Let’s you reorganize and move your entire notebook or a part of the notebook
  • Reduces paper clutter and waste
  • With OneNote, you can share a single notebook with several OneNote users over internet or on a network
  • Also, you can Print a part of a notebook (notes) or whole notebook and create word or PDF documents from the contents of notebook
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