How to Add or Remove Digital Signature in MS Office Files 

Microsoft office is one of the most used office tools in the world. There are many applications in Microsoft office that are frequently used in offices and domestic computers. Most used applications are Microsoft word and Excel. It is used very frequently for document creation, editing, and publishing. A digital signature in MS Office can change the overall value of your document.

Add Digital Signature

Adding a signature helps to make the document authentic and official. It also helps avoid repudiation of the document and signifies the involvement of the undersigned. This is one of the most interesting features of MS Office.

I will take you through the procedure involved in the creation of digital signatures in your documents excel sheets.

Initiate a Signature Line

In order to add a digital signature, you need to have an open document file of an excel sheet where you want to insert your digital signature. Follow the instructions given below:

1. Place the pointer on your document or excel sheet where you want to create a digital signature.

2. Go to Insert tab > Text Group > Click Signature Line list > Click Microsoft Office Signature line – It opens up a signature setup tab.

3. Add relevant information in the Signature Setup dialog box. These are the relevant details to be filled in the dialog box.

Suggested Signer:

Signer’s Title:

Signer’s Email address:


4. Check either of the check boxes, you can select both of them

Allow the signer to add comments in the sign dialog box.

Show Sign date in the signature line.

In case the document is not signed, it will show a signature line message box. Go to view signature and sign the document.

Add Signature

While adding a signature in the signature line, it gives you a visible representation of your authentic signature.

1. Right Click the signature line in the file

2. Select sign from the menu – you can add your signature in following ways

If you want to add printed sign of yours – Simply Type your name near ‘X’ symbol.

If you have an image of your signature – Go to Select Signature Image tab and Click “Select Image”, you can add it by browsing through your computer.

If you have a tablet PC you can also add a handwritten signature – Sign next to ‘X’ in the signature line.

Remove Signature

1. Open the MS Word or MS Excel with a digital signature.

2. Right Click on the signature line

3. Click Remove Signature

4. Click Yes

Your digital signature has been removed from the document. In case the file doesn’t respond to removing the signature line, make sure it is not corrupted. If so, you should repair the file to make it readable again. You might have to make use of some utility for corrupted file recovery.

Adding a digital signature in some of the documents that matter to you can be a very good idea. It helps to protect your document’s authenticity.

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John Harris

Senior Editor, Content Analyst and a fan of exceptional customer service. John develops and publishes instructional and informational content regarding partition management, Windows hot-fixes, data management and computer troubleshooting.

As a tenured data recovery specialist, John shares exceptional insights and blog posts about data loss and data recovery across any storage device. With 8+ years’ experience in writing for Data Recovery for both Mac OS and Windows OS computers, he is an avid learner who always wants to polish and simplify the data recovery process. John passes his free time playing Chess and reading Science Fiction novels.

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