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How to Backup or Transfer Outlook data to an External Hard Drive?

The article summarizes on how to transfer or backup Outlook data onto your external hard-drive with multiple solutions listed below. However, if you are looking for a quick and hassle-free method on how to do it, you can make use of Remo Outlook Backup and Migrate to effective achieve the within a matter of few clicks

Summary: In this article, you’ll get to know three ways to transfer or backup Outlook data to an external drive. Try the ways suitable for you and make the backup or transfer happen quick and painfree.!!

Transferring Outlook emails to the hard drive or copying Outlook files to an external hard drive is quite easy and can be done in a few clicks. If you’re wondering how you can save Outlook emails to an external drive, then you’re at the right place.

User Query: “My computer has been having problems with Outlook for the past few days. The other applications are running fine, the technician advised that it might be due to malware or a virus attack and he asked me to save the Outlook data on an external drive for safety. Is there any easy method to export Outlook emails to a hard drive? Please let me know.”

Let us consider the above scenario where the user wants to backup Outlook data to the hard drive to avoid data loss due to malware attacks that may happen to his/her Outlook data files in the future, so looking at the safety of data files having a backup is a smart way to avoid losing Outlook data files.

To Backup Outlook data files automatically in a safe and secure way, use Remo Outlook Backup and Migrate tool. The tool comes with an automated backup process, you can set the time and date for backups. Therefore, you can avoid the manual backup process which is proven to be time-consuming and exhaustive.

With Remo Outlook Backup and Migrate Tool, you can not only backup or copy data but you can also Restore Outlook files. It is exclusively built to backup, restore, or migrate Outlook data such as emails, contacts, notes, calendars, etc, effortlessly to any external hard drive, flash drive, or computer. Download Now!

Before you head to backup Outlook data to an external hard drive, you need to first understand where Outlook data files are stored. 

Where is Outlook Data Stored?

Outlook data files are of two types, PST(Personal storage tables) files, and OST(Offline storage table) files. When you create an Outlook account, the default PST file is automatically created.

PST file stores a copy of the entire mailbox information such as emails, contacts, notes, calendars, that is stored as a local copy on your computer.

Transfer or Backup Outlook data to an External Hard Drive

If you want to save the Outlook data to any drive, say Flash drive, Hard drive, or even if you want to migrate outlook data new computer you can do it easily with PST files. If you want to move Outlook data from one drive to another drive then you can do that too.

As mentioned above there are three ways to backup Outlook files to an external hard drive, they are:

Transfer Outlook Data with Import/Export Feature

To transfer or backup Outlook files to External Drive, Use the in-built Import/Export feature in Outlook.

1: Open the Outlook application and click on the File tab.

Click on File tab to extract contacts from OST
2: Click on the Open & Export option on the left-hand side.

click on Open & Export to transfer data on hard drive3: Once you click on Open&Export, select the Import/Export on Import/Export to save data on hard drive
4: Then select the Export to a File option. And click on Next.

click on export to file option and move outlook to external hard drive
5: Then select Outlook Data File (.pst) option to move data with the .pst file and then click on Next.

Click on Outlook data file and export Outlook data to flash drive

6: Then select the attributes you would like to export and hit Next.

7: Select the Browse option and select the destination of the file to be stored, name the file as you like and then click on Finish.Browse Outlook data file and Name it.

8: Then the .pst file will be stored in the destination through which you can copy it to the external drive.
You can easily export Outlook data using the above steps but if you want to avoid copying data often, there’s an automated way to save Outlook data files use Remo Outlook Backup and Migrate tool for automated timely backups.

Transfer or Backup Outlook files With Remo Outlook Backup and Migrate Tool

Remo Outlook Backup and Migrate tool is a safe and easy utility. It helps you backup, restore and migrate data without any limitations in a quick and hassle-free way. By using this tool you’ll overcome the exhaustive Outlook Import/Export process and easily export Outlook data or emails to an external drive.

Follow the steps below to copy Outlook data files automatically to an external hard drive.

1: Click on the Download button below and Install Remo Outlook Backup and Migrate tool. 

 2: Then Launch the tool and click on the Backup.

click on backup to start moving Outlook data to hard drive

3: Within the next screen choose from Smart Backup and Advanced Backup.

Smart Backup allows a complete backup of Outlook items that includes attributes like emails, journals, contacts, notes, etc. with Outlook rules and settings. Whereas, with the Advanced Backup option, you can select the Outlook attributes that are important to you and you would like to take a backup of them safely.

choose between smart or advance option to save data on hard drive
4: If you select Smart Backup, Then just click on Next to begin the backup. If you select Advanced Backup then select the attributes you would like to backup and then click on Next

select attributes you want click on next to copy data to hard drive

5: Once the backup is completed, click on View Report. And save the file to an external hard drive.

In the below section, we will show you on how to backup microsoft Outlook to external hard drive

How to Copy Outlook Data Files to External Drive?

If you are wondering how to backup outlook to an external hard drive, follow the listed methods. To copy Outlook files to an external hard drive, find the location of the PST file on your computer. Then you can easily copy the data to an external drive or a flash drive. You can also change the location of Outlook data files from your computer and move files from one hard drive to another. 

Follow the steps below to find the location of your PST file and copy Outlook emails to the hard drive:

1: Open the Microsoft Outlook application, select on the File tab, and then select Account Settings.

select account settings

2. Then click on Data Files and then you can find the location of the Outlook file.

3:  Click on Open File Location to check the path of the Outlook files.

select the path and choose the files to move to hard drive

4: Then copy the Outlook data file from this location and paste it onto an external hard drive or flash drive. 


Aforestated three methods will help you move Outlook emails to the external hard drive. While manual methods need time and effort and can be tiresome in case you’re facing troubles with manual methods, opt for Remo Outlook Backup and Migrate tool to make data transfer effortless. Tell us using which method you could transfer Outlook emails to a hard drive effortlessly in the comment section below.

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Tony Landry

Tony Landry is a Web Content Editor at Remo Software. He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives and Cloud storage networks.

He has published more than 200 articles in Remo Software blog. He actively engages in research and problem-solving techniques to consistently generate great web content. Fixing various hardware problems on computer and storage devices along with a great knack for fixing Outlook errors, Tony is also the fun-time IT guy for all his work friends. He lives in the San Francisco Bay Area and enjoys cycling.

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