If you are thinking that cleaning MS Outlook 2013 will be helpful for better performance, then you are right. We do feel that our MS Outlook is filled with a lot of things that we do not need anymore. And all that is not only taking up unnecessary space but also reducing the performance. Then it is better to go for cleaning up MS Outlook.
It is simple to do so but, do pay attention. As you are cleaning up, you do not want to clean out the important things accidentally.
For cleaning MS Outlook, you can use the Conversation Clean Up feature in Outlook. This can reduce the number of messages in your mail folders. Redundant messages throughout a Conversation are moved to a Deleted Items folder. A Conversation clean up evaluates the contents of each message in the Conversation. If a message is completely contained within one of the replies, the previous message is deleted.
Cleaning MS Outlook 2013
When you are going to clean up MS Outlook, first make sure of what you want to clean up. On the Home tab, in the Delete group, click Clean up. Then, you can click on any of the following:
- Clean Up Conversation: This is where the current Conversation is reviewed and redundant messages are deleted.
- Clean Up Folder: All Conversations in the selected folder are reviewed and redundant messages are deleted.
- Clean Up Folders and Sub-folders: All Conversations in the selected folder and any folder that it contains are reviewed and redundant messages are deleted.
Sometimes, it is important that you change the Conversation Clean Up Options. So, that the important or the required portions can be saved and the one’s you don’t require anymore can be deleted. This will help as you can specify which messages are exempt from Clean Up and where messages are moved when they are deleted.
With the below-mentioned method, you will be able to directly choose which messages should get saved and which ones can directly go to the delete folder.
Click on the File > Options > Mail and
Under Conversation Clean Up, do any of the following:
- To change where items are moved, go to ‘Delete’ group and click on Clean Up Conversation. After which in the pop-up window, click on settings. Once, you are in the settings window then, go to Conversation Clean Up, click Browse, select an Outlook folder. By default, messages are moved to the deleted items folder. If you have multiple email accounts in your Outlook profile, each Outlook has its own Deleted Items Folder. Messages are moved to deleted items folder that corresponds to the email account.
- To replicate the folder structure of items, Clean Up deletes (When you use the Clean Up Folders and Subfolders command). Select when cleaning Subfolders, recreate the folder hierarchy in the destination folder.
- To always keep messages that you have not read, select the Don’t move unread messages check box. We recommend that you don’t select this option. The remaining Conversation messages will contain any messages that are deleted, such as those that you might not have read.
- To keep the message that is flagged, check the ‘don’t move categorized messages’ box. By doing this you’ll have your flagged messages saved from Conversation Clean Up.
- To always keep any message that is digitally signed, check the ‘don’t move digitally signed messages’ box. We recommend that you select this option.
- To always keep the original message if, someone alters the message when it is included in replies. Select when a reply modifies a message, don’t move the original check box. We suggest that you select this option. This makes sure that you have a complete record of all content in the conversation in the event someone alters a message that is contained in a reply.
Apart from better performance, if you clean MS Outlook 2013, it also helps when you are moving Outlook files to another computer.