Copy Outlook Folder Structure to New PST File

Sometimes, you have to create a new Outlook PST file which has the same folder structure as the current PST file. The reasons could be that the personal folder is too big, you want to start working with a new PST file, and the same PST file has to be used in a different system, and so on. The situations could be many, but the question here is – How to copy the Outlook folder structure to a new PST file?

Well, copying the Outlook folder structure from one PST file to another is not a difficult task. You just need to know the right method to do it. So there you go; we tell you 3 methods by which you can copy Outlook folder structure to new PST file:

Manual Method 1:

Here the steps are described for Outlook 2010 version. The steps may vary if you are using another Outlook version, but the result will be the same. This method is divided into 2 steps.

Step 1: Create a new PST File:

  • Open Outlook, and go to File –> Info –> Account Settings – >Account Settings
  • Click on Data Filestab
  • Now click on Addtab
  • In the File nameentry field, enter the PST file name of your choice. For example: abc_replicate_folder
  • Click OK

Step 2: Replicate the current Outlook folder structure in new PST file

  • In Outlook, go to File –> Info –> Cleanup Tools –> Archive
  • See to it that Archive this folder and all subfolders:option is selected
  • Next, scroll down to select the current personal PST file which you want to replicate
  • In Archive items older than, you need to enter a date so far back that there is no chance of having an email in current PST file to archive
  • Next, in the Archive file, browse to select the new PST file which you created in Step 1
  • Click OK
  • Now get back to Outlook. You can find the new PST file which has replicated the folder structure of the current PST file. The subfolders will be empty.

If you are trying to copy the OST folder structure to OST you can do that by converting the OST to PST  using Remo OST to PST converter.

Manual Method 2:

  • Open Outlook, and go to File -> Import and Export
  • Select Export to a file option, and hit Next
  • Select Personal Folder File (.pst), and click Next
  • Choose the top of the hierarchy from the screen, which is usually listed as Personal Folders and make sure Include subfolders is selected. Click Next.
  • Select a name for the latest file, and the place for the new file, and click on Finish
  • If another screen appears stating Create Microsoft Personal Folders, then click OK

After the export is completed (may take 30 seconds to 45 minutes), click on File –> Open –> Outlook Data File, to open the PST file which you just created. To proceed, follow the steps below.

  • Click on File –> Archive
  • Now click the top folder of the PST file you created in step 2 of method 1
  • Enter tomorrow’s date in the box Archive items older than
  • Make sure that Include items with ‘Do not AutoArchive’ box are checked
  • Click Browse and choose a name and location
  • Click on OK

Now Outlook will migrate complete data from the copy of mailbox to another file. After that, it will mount the new Auto Archive data file as Archive Folders. Right-click the file and choose Close Archive Folders.

In order to copy the Outlook folder structure to another PST file, follow the steps.

  • Right-click the PST file you created, and select Properties –> Advanced
  • Click on Compact Now
  • Once it is completed, click OK
  • Now right click on the data file in Outlook and choose Close
  • Close Microsoft Outlook application, and remove the PST created

Once the Outlook folder structure is copied, you can make use of the blank Outlook data file as an archive as it is empty. But this empty file contains the existing folder structure as it is a copy of it. You can copy the new PST file to other computers.

With all the steps that you need to carefully follow to copy Outlook folder structure to a new PST file, going wrong anywhere might lead to loss of your data. The best option is to use the third-party tool to move your Outlook PST file. Just check out the next method for complete details.

Method 3: Automated Way to Copy Outlook Folder Structure to New PST File

Remo Outlook Backup and Migrate will help you to securely tool to migrate Outlook to new computer. with Remo you can also migrate Outlook settings to a new computer, or while upgrading Windows, Remo Outlook Backup and Migrate tool assists to import your Outlook PST file in just a short while.

Download Now For Windows

The software even assists you in taking a backup of the PST file with all its emails, contacts, meetings, and other attributes in just one click. From this backup copy, you can import PST. It works well on all Outlook versions, including Outlook 2016 and supports all versions of Windows operating system. Even, you can enable backup scheduler to set up auto-backup, if you wish.

    1. Download Remo Outlook Backup and Migrate software and install it on your computer. Close Outlook app if it is running and launch the installed software by double-clicking on its icon.
    2. On the main screen, click on the Backup button. Next, choose either Smart Backup (to backup entire Outlook folder in a single click) or Advance Backup (customized backup; to select only your preferred items for backup).
    3. Choose a name and location to save the backup file.

You will get a confirmation message, after the successful completion of the backup process along with a summary report.

With this a copy of your Outlook folder structure (including Account Settings) will be copied to a new PST file.  You can then use this copy while restoring the Outlook after corruption or while migrating the Outlook profile.

Copy Outlook Folder Structure to New PST File was last modified: April 16th, 2020 by John Harris

Leave a Reply

Your email address will not be published. Required fields are marked *