Effective File Management with Optimized Storage in macOS Sierra

There can have occasions where management of files on your Mac will become much harder than you think. There’ll be a huge volume of data we stored over the years. Some of the data gets accessed frequently, while some may remain unaltered. Anyhow, none of us wants to put those unused data simply into the garbage. Otherwise, we’ll not rush after any of the Mac data recovery tools, even the data lost from our machine is not so important.

So, if your Mac hard disk is out of space, you may need to move some of your files to any other media like cloud storage. Sierra, macOS latest version allows you to perform efficient organization of files. Optimized storage takes care of your files by moving them to iCloud if your local storage gets full. By seeing file icons, you can identify whether files have moved from your machine or not. If you want to access those files again, you just have to click on them – it will download back into your machine.

In a recent article, I’ve written about installing macOS Sierra public beta on your machine. If you haven’t upgraded to this OS yet, let it be your first priority.

How to Open Optimized Storage on Sierra?

To open Optimized Storage windows, first, click on Apple Logo in the top left corner of your screen.

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Choose the first option, “About this Mac

Optimized Storage in MacOS Sierra


Select “Storage” tab from this window and then click “Details” button.

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Optimized Storage window will open now.Optimized Storage in MacOS Sierra

Storing Files in iCloud

In Optimized Storage window, the first option you’ll see is “Store in iCloud”. It says – if your storage is low, you can keep only recently opened items in Mac keeping rest of the files in iCloud in order to save space. And at any point, you can access any of your files within a click.

To enable this, click “Store in iCloud” button.

Optimized Storage in MacOS Sierra


Tick “Store files from Desktop and Documents in iCloud Drive” to store all the files on your desktop/documents to iCloud. And tick “Store photos and videos in iCloud Photo Library” to store all the photos and videos in iCloud. And finally, click “Store in iCloud”

Using Optimize Storage

Optimizing storage option helps to remove TV shows and movies you’ve already watched from your computer. If you want to watch them again, you can simply download from iTunes. You just have to click “Optimize” button to the right of Optimize Storage to enable this feature.

Optimized Storage in MacOS Sierra

Trash Management

If you use Erase Trash Automatically option, it’ll remove items that have been in trash more than 30 days. It’ll be a helpful option for you if you are an average computer user less concerned about those garbage files.

To enable this option, click “Turn On” button to the right of Erase Trash Automatically.

Optimized Storage in MacOS Sierra

Once it’ll ask for your confirmation, click “Turn On” button to enable it

Reducing Clutter

It’s the step you need some manual intervention. If you click “Review Files” next to Reduce Clutter option, you’ll redirect to Documents section that needs your attention.

Optimized Storage in MacOS Sierra


Go through individual files and you can find and remove older versions of the same file from here.

And, don't forget to share your doubts and queries related to Sierra Optimized Storage feature.

Effective File Management with Optimized Storage in macOS Sierra was last modified: August 11th, 2016 by John Harris

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