Data Recovery Software

Data Recovery Tools
Best
Seller

Hard Drive Recovery Software

All-in-One Data Recovery Tool

Get your lost data back after format or partition errors.

$109.97

$99.97

Buy Now

File Repair Tools

File Repair Tools
Best
Seller

MOV Repair Tool

Complete Video Repair Tool kit

Repair your Unplayable Videos (MOV & MP4) securely

$79.97

$69.97

Buy Now

Outlook Tools

Outlook Tools
Best
Seller

Outlook Backup and Migrate

Ultimate Outlook Backup Tool

Secure Way to Backup & Move emails & Contacts

$59.97

$49.97

Buy Now

Remo ONE

Remo ONE

Other Utilities

Other Remo Tools
Best
Seller

Duplicate Photos Remover

Advanced Duplicate Photos Finder and Cleaner Tool

Find & Remove Duplicate Photos & increase disk space in 3 - Clicks!!

$29.97

$19.97

Buy Now

English

How to Export and Backup Outlook Contacts?

The article summarizes on how to Export and backup Outlook contacts. If you are looking for quick and effective automated method to backup your Outlook data, Remo Outlook backup and migrate is effective utility to easily back them up within a matter of few clicks

Your Outlook can have quite a far-reaching contact base. There might arrive a time when you need to export and back up Outlook contacts(maybe collectively with some other mailbox items such as emails, notes, calendars, etc). Exporting Outlook contacts can be confusing, as there are many versions in Microsoft Outlook with different settings that vary with versions, so they require different steps to export or backup contacts.export and backup outlook contacts

In this article, we have tried to explain how you can export and back up Outlook contacts to various file formats. Such as CSV, Excel, PST, or OST files for Outlook versions like Outlook 2013, 2016, 2019, and Microsoft 365. Also, we have discussed how you can take a backup of your Outlook contacts to Gmail.

Table of Contents:

  1. Reasons to Export or backup Contacts from Outlook.
  2. How to Export Outlook Contacts to CSV file, Excel sheet, PST file, or OST file?
  3. Extract Contacts to a PST or OST file.
  4. Limitations of manually Backing up Outlook Contacts?
  5. How to export Outlook Contacts to Gmail?

Considering you know that Outlook contacts can be exported to various file formats, let us state the reasons why you should need a particular file format to export your Outlook contacts. If you already know which formats to use and want to jump to steps to export contacts, move to the later section.

Reasons to Export or Backup Contacts from Outlook

There can be many reasons why you might want to export contacts from Outlook. Some of the scenarios are listed below:

  • Import contacts to another email client, like Gmail.
  • To migrate them (together with other items) to another system or version.
  • To manage them in Excel Sheet (for example, bulk-editing contacts or import them back to Outlook)
  • And even to backup contacts.

You might wonder what difference it makes as far as exporting is concerned. Depending on the reason, why you want to export contacts, you might need a different set of target file formats that you can choose while exporting.

  1. For example, if you want to migrate your personal contacts to another email client, it is almost effortless to export contacts to a CSV file or Excel file format– this manageable file format is supported by almost any client.
  2. Whereas, in the case of manual migration of multiple users like a mailbox to exchange server, Outlook contacts become a small piece of the whole picture. In these scenarios, you can manually export Outlook contacts and other mailbox items using the PST file format.

However, you may be able to export all Outlook items employing certain file formats mentioned, but if want to backup them on regular basis, you should consider an easy automated process such as using a tool/software built for automated backup of Outlook contacts.

How to Export and Backup Outlook Contacts to CSV file, Excel sheet, PST file, or OST file?

Exporting or taking a backup of your Outlook contacts (into various file formats) involves the same procedure. Hence you can follow the steps mentioned below to export or backup Outlook contacts easily.

How to Backup Contacts to an Excel or CSV file

 1: Open Outlook, click on the File tab.

click on file tab to export contacts from outlook

 2: Click on the Open & Export option.

click open and export

3: Once you click on Open & Export, then click on Import/Export option.

click on open and export to export outlook contacts

 4: Select the Export to a File option, click on Next.

select export to file option

 5: Select Comma Separated Values, and click on Next.

select comma separated values

6: Select the Outlook Contacts folder and hit on Next.Select contacts to export

7: Hit Browse to select a destination folder and assign a name to the output file which contains the contacts to be extracted.

click browse to choose destination

 8: Select the check box and click on Finish. Open the output Excel sheet and remove duplicates if there are any.click on browse

This way you can extract contacts from Outlook folders and use them for a variety of purposes.

To extract Outlook contacts to an Excel sheet, follow the same procedure as above, and then you can easily edit the .csv file and convert it to an excel sheet.

Do you know? You can also export and backup Outlook emails, notes, rules, calendars, and other attributes.

Export Contacts to a PST or OST file.

 1: Open Outlook and click on the File tab then repeat the above steps (2-4).

 2: Select Outlook Data File (.pst) option. Hit Next.

click on outlook data file

 3: Then select the Contacts folder and hit Next.

choose contacts

 4: Select the Browse option and choose the destination to save the file, name the file and click on Finish.

browse the destination

This .pst file will be stored in the destination through which you can extract contacts from Outlook.

Note: OST files are used as Offline Storage Table with Outlook configured with Microsoft Exchange Accounts.

To extract Outlook contacts to an OST file, you can follow the methods mentioned in the article linked.

Limitations of manual backup of Outlook Contacts

Owing to the fact that, you have already exported Outlook contacts using the above methods. To consider the exported file as a backup of your contacts and other Outlook data you need to understand the limitations.

  • The PST file will not be updated automatically. Every time a new contact arrives you need to repeat the backup process, again and again, to keep your backup up-to-date.
  • After that, you need to choose how to protect backup data as well. Here you’ll know about the pros of having cloud backups.
  • You should prefer to store the PST file off the computer, your backup data may be lost if there is any corruption to the computer.

Note: You can only access the .pst file through the Outlook application, the PST file cannot be opened on the destination directly.

How to backup contacts in Outlook with Remo OBM?

To avoid such situations, you must consider a tool to safely backup Outlook contacts. Remo Outlook Backup and Migrate tool is the all-in-one tool to automatically backup, restore, and migrate Outlook data including your Outlook contacts regularly. If you are wondering how do i backup Outlook contacts, this is the automated and easy solution for you. 

It also comes with 25GB cloud storage where you can store Outlook data without losing it forever. You can easily migrate Outlook contacts from one computer to another or even from the old Outlook version to the new version or vice-versa. Download Remo Outlook Backup and Migrate tool and Backup contacts hassle-free.

After taking a backup of Outlook Contacts, if you’re looking to transfer Outlook contacts to Gmail or Google contacts to keep a sync of contacts, follow the next section.

How to Export Outlook Contacts and Import them to Gmail?

For Microsoft 365, Outlook 2021, 2019, 2016, 2013,2010, and 2007:

Even though MS Outlook is the first preference of the users when it comes to communication but recently Gmail is turning into a legitimate option that is ousting Outlook as the most used email client, more and more users are moving towards Gmail.

In this section, you can find an easy method to transfer Outlook Contacts into Gmail. Now that you know how to export Outlook contacts to a .csv file or PST file as stated in the above section, you can import Outlook contacts to Gmail through the exported CSV file.

There are two methods by which you can import Outlook contacts to Gmail, you can directly use Google Contacts App or you can log into Gmail through your browser. Here we will talk about how you can import contacts to Gmail using Google Contacts App.

 

Important Note: Google updated the Google Contacts app recently. You can directly import Outlook contacts to Google using Google Contacts. Google Gmail and Outlook can share the same contacts, without having to add them to both locations.

 

To import Outlook contacts to Gmail follow the procedure below:

1: Repeat Steps from the first method in the above section to Export Outlook Contacts to a CSV file. This CSV File is then used to import those contacts to Gmail.

2: To import Outlook contacts from the CSV file, Go to Chrome, click on the Contacts option.

google contacts

3: Click on Import to CSV file.

choose import option to import csv file

4: Select a CSV file to be imported into Gmail.

click on select file

5: The Contacts will be then imported to Gmail. You can find these contacts in the imported contact section, and use them in your Gmail. You can also easily sync your Outlook data to another Outlook and work on them simultaneously without adding contacts manually.

Frequently Asked Questions?

1. How do I Export Outlook contacts and save them using Remo?

Export and backup methods, and you can easily save the contacts. But if you are looking for a safe and automated method to export and backup contacts, Remo Outlook Backup and Migrate is an effective and reliable utility. 

2. Can I Export my contacts to a flash drive?

With the help of CSV format method mentioned above you can easily browse and save the file to the desired location

3. Does Outlook automatically backup contacts?

No, Outlook cannot automatically backup the contacts. You will to follow the listed methods above to backup your contacts in Outlook or use a third-party backup and migration utility like Remo Outlook Backup and Migrate to  achieve hassle-free migration

Conclusion:

Hope this article has helped you Export and back up Outlook Contacts to various file formats. And also transfer Outlook contacts to Gmail efficiently. If you have queries regarding the above-mentioned steps, please drop a query in the comment section below.

Default image
Tony Landry

Tony Landry is a Web Content Editor at Remo Software. He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives and Cloud storage networks.

He has published more than 200 articles in Remo Software blog. He actively engages in research and problem-solving techniques to consistently generate great web content. Fixing various hardware problems on computer and storage devices along with a great knack for fixing Outlook errors, Tony is also the fun-time IT guy for all his work friends. He lives in the San Francisco Bay Area and enjoys cycling.

Articles: 190

Leave a Reply