Do you have sensitive and confidential data on your computer or laptop? It can be your resume, financial records, pictures, business related data, bank statements or any important files or folders. What if you lose your laptop or your computer has multiple users? Then, all your data can be accessed by any one; there are likelihoods of misusing your vital files and folders. Thus, your data is under risk. Hence to avoid such situations you have to protect them from unknown users. But how, is there any software to secure my data? No, there is no need of any software; you can easily protect your data yourself without using any software.
Encryption is the only solution to protect your files or folders from other users. Whether you are transmitting the files or folders over internet, or saving it on a PC containing many users etc., encrypting your files is the great way of keeping your sensitive data safe. It is similar to assigning permissions on files and restricting the unauthorized access to these files and folders. Even if the other users could see or access these encrypted files they will not be able to read them i.e. when they try to open or copy your encrypted files and folders they will receive an access denied error message. Once you encrypt a folder, all the files and the sub-folders inside the encrypted folder will also get encrypted. Hence, it is advisable to perform the encryption at folder-level.
When you encrypt a file or a folder, you need to back up even the encryption certificate and you will have to assign a secret key to the encrypted files or folders. When you want to use these encrypted files, you have to use this key to open your files or folders. If you lose the certificate or the key, you will not be able to access your encrypted files.
Now, let’s see the step-by-step procedure on how to encrypt your vital files manually on Windows system:
- Quit all the programs that are open
- Click “Start” menu, go to “All Programs” and press the “Accessories” button then click on “Windows Explorer” tab
- Browse for the files or folders which is to be encrypted, right-click on them and hit the “Properties” tab
- Now, click the “Advanced” button on the General Tab
- You will receive a screen with many options, among them go to “Compress or Encrypt attributes” tab, from the checkboxes displayed tick the “Encrypt contents to secure data” checkbox and click “OK”
- In case if the files is saved in an unencrypted folder, you will receive a warning message indication “Encryption Warning” followed by two options select any one according to your need:
- Select “Encrypt File only” option, if you want to encrypt only that file and click “OK”
- Else, choose “Encrypt the file and the parent folder”, when you want to encrypt the entire folder in which the file is located and press “OK”
I believe, now you might have understood why to and how to perform files or folder encryption. However under some circumstances, these encrypted files and folders might become inaccessible. Many a times, when you are removing the users and user profiles from your system or laptop, you might encounter some system administration errors these errors can make your encrypted files inaccessible. Also, while transferring users between the domains or moving your hard drives to different PC, there are chances of losing your encrypted files. Scared? There is no need to get worried; in case you encounter such instances just make use of Remo Recover Windows software to retrieve missing files that are encrypted. Thus, you can encrypt your files and folders without any worries.
Keep in Mind:
- Encryption of any file or folder cannot be performed on FAT file system; you must store the files and folders only on NTFS volumes
- Files and folders encrypted in Windows cannot be accessed on Macintosh client computers
- If the remote server is not reliable for allocation, then you cannot store the encrypted folders or files on them