Exporting emails in Outlook allows users to either back up or transfer them to a different location. This guide covers all the primary methods that you will need to export your Outlook emails.
You will also find different export methods that allow you to export specific emails or export your emails in a different format.
1. How To Export Emails From Outlook?
Follow the Steps Below to Export The Address Book to Outlook
1. Open Outlook And Access the Import/Export Option-
- Open Outlook and go to File.
- Select Open & Export, then choose Import/Export.
2. Select The Export To A File Option-
- Choose the Export to a file option.
3. Select a File Type To Export Your Outlook Emails To –
- Select Outlook Data file (.pst) and click on Next.
4. Select the Emails Folder to export from-
- Choose your email account, select Emails, and click Next.
5. Export and save the File
- Click on Browse… to choose a location and filename for saving Outlook emails, then click on Finish.
2. Export Emails From Outlook Using The Filter Option
Follow the Steps Below to Export the Address Book from Outlook
1. Open Outlook And Access the Import/Export Option-
- Open Microsoft Outlook and go to File.
- Select Open & Export, then choose Import/Export.
2. Select the Export to a File Option-
- Choose the Export to a file option.
3. Select a File Type To Export your Outlook Emails to –
Most users select from 2 main options-
- Comma Separated- If you plan to export Outlook emails to Excel.
- Outlook Data file (.pst) – If you plan to Export Your Outlook data to Outlook.
4. Select the Emails Folder to export from-
- Choose your email account, select Inbox.
5. Filter Emails
Click on the Filter. Option. You will gain access to 3 Tabs-
- Messages – filter emails by keywords in the subject or body, or specify senders/recipients.
- More Choices tab – filter by category, attachment presence, importance level, flags, or size.
- Advanced tab – create custom filters using message fields. You can add multiple conditions for more precise control.
6. Export and save the File
- Click on Browse… to choose a location and filename for saving Outlook emails, then click on Finish.
3. Export Outlook Inbox To CSV
1. Open Outlook and Access the Import/Export Option-
- Open Microsoft Outlook and go to File.
- Select Open & Export, then choose Import/Export.
2. Select the Export To A File Option-
- Choose the Export to a file option.
3. Select a File Type To Export your Outlook Emails to –
- Select Comma-Separated Values and click on Next.
4. Select The Emails Folder to Export From-
- Choose your email account, select Inbox, and click Next.
5. Export and save the File
- Click on Browse… to choose a location and filename for saving Outlook emails, then click on Finish.
4. Import Emails To Outlook
1. Open Outlook and Access the Import/Export Option-
- Open Microsoft Outlook and go to File.
- Select Open & Export, then choose Import/Export.
2. Select an Action to Perform-
- Select the “Import from another program or file” option. I usually use this option to import Inbox to Outlook PST file or CSV file into Outlook.
3. Select a File Type to Import from-
- Select the Outlook Data file (.pst) option if you plan to Import Your Outlook Emails from a PST/OST file.
5. Save Exported File
- Click on Browse… and select the file to import from, then click on Next.
- Select Inbox. This will make sure all your imported Emails end up in your Outlook Inbox folder.
And that is how I manually transfer Outlook Emails using the import and export wizard in Outlook. Additionally, I would recommend that you back up your Outlook Emails.
