How to Upgrade to Outlook 2016

Microsoft will always be up to date with its new upgrades. It never wants to take a step down, hence ever ready with updates and new features making our work and life simpler and better. I know most of you have recently installed the Outlook 2013 or some even still thinking whether to upgrade to this Office 2013 or not.  But, Microsoft has already come up with the latest Outlook 2016 with all fixes and new features. If you are the one looking out to upgrade to Outlook 2016, then here is a complete guide.

Phase 1: Backup your Previous Outlook Data – Remo Outlook Backup and Migrate

Remo Outlook backup tool is a third party that aids you in safe transferring of Outlook data from older version to latest Outlook 2016 in easy steps. Follow the below explained steps:

Step 1: First, Download and install Remo Outlook Backup and Migrate tool on your PC

Step 2: Once done, launch the tool, the main screen will be displayed. Here, click on ‘Backup’ option

Backup and migrate

Step 3: Now, in the consecutive window either select 'Smart Backup' or 'Advanced Backup' as per the requirement

Select Backup Type

Step 4:  Browse and provide the Location to save backup copy

Once backup is done, you can view backup summary. Then just begin with the upgrading process.

NOTE: Before upgrading make sure you have some safety tips:

  • In case you have a very PST file of older versions like 2003 or 2007, then files might break. So, you can actually export to a New PST
  • Make sure your backup copy is stored safe
  • Keep all your emails and passwords ready, you might need it while configuring new accounts
  • Also, keep a copy of your NK2 file or stream autocomplete file, as it get deleted itself.
    Location of NK2 file - C:\Users\username\AppData\Local\Microsoft\Outlook\RoamCache

Phase 2: Easy Steps to upgrade to Outlook 2016

Now, you are ready with all required enmities. While installing Outlook 2016, there are 2 different options – upgrading to Office 2016 from menu bar notification or using Office 365 subscription plans. I feel Office 365 subscription would be better as purchasing would just waste you money.

Upgrading with Office 365 subscription

  • Go to Microsoft Account page and sign in to its account
  • Here select Office 2016 and click on Install

Upgrading using Office 365 installation of Office 2013

If you are using Office 365 subscription of Office 2013 for upgrading then the update will be offered as a regular update. You can easily download upgrades but if the update is not offered then go to:

              File -> Office Account -> Update Options -> Update Now

Upgrade from Microsoft Account Page

You can even install the upgrades from the Microsoft official login page.

  • Open the Microsoft Accounts page, sign in with your credentials
  • Click on – Install butoon & Again Install butoton on the next page
  • Select the Setup file and click on it to install the upgrades
  • Once it's done, wait for few minutes you will get the latest Outlook 2016 installed. Then open Outlook programand go to File > Account, where you'll see the Office version as 16.x.

Once done, just re-boot your PC and you’re Outlook 2016 will be working fine. Just login with your credentials of your Outlook account. But, you need your old emails and data right? Now, import the backed up PST file onto your new Outlook.

Phase 3: Move backed-up PST file (Old Outlook data) to Outlook 2016 – Remo Outlook Migrate Tool

Remo Outlook Backup and Migrate tool even helps you in migrating the backed up PST file to any desired higher Outlook versions on same or different PCs. It helps to move Outlook email messages, contacts and other Outlook attributes; either you can move all items or restore only required items.

      • To transfer / restore backed up PST file, launch the tool and Select Migrate option
      • Browse and provide the location of the backup file and click Next

    Select Backup Type

      • Now choose the attributes that you want to restore and click Next
      • Status of Migration screen will be displayed. Here you can Pause or Stop the process if required

    Outlook Migration Status

    • Have a look at the migration report and if all required data is restored then click ‘Finish

    So now, you will be able to access all your Outlook data from older version on your new Outlook 2016 account.

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John Harris

With a decade of experience in data recovery, John Harris, Senior Editor at Remo Software, is your go-to specialist. His focus includes partition management, Windows solutions, and data troubleshooting, delivering insightful content that serves both users and search engines.

John's expertise shines through in illuminating blog posts, untangling data loss intricacies across diverse storage platforms. His mastery extends from file systems to SD cards, USBs, and external drives on Mac and Windows.

Recognized by cpomagazine, everythingusb, and more, John Harris is your trusted data recovery guide. You can also find his articles featured on, computertechreviews.

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