How to use vCard in Outlook?

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vCard, Virtual Business Card is a file that acts as an electronic business card, which can be used to share information with other recipients. vCard can be easily attached to your signature on your Outlook mail, which allow others (with whom you communicate) to see your name, business, position and even contact information. If you want to share your contact information and company details then these business cards are very helpful they can even be sent via e-mail in Outlook.

Here on this page, we will see how to Send, Receive, and create your Virtual Business Card. It’s just a step-by-step procedure but is worthwhile when you use your email to conduct business.

Create vCards:

The below explained steps help you to create a vCard:

  • Go to the “Contacts” folder on your Outlook and then click “New” to create the new contact. This will open up a dialog box in which you can enter the information about you like Full Name, Company, Job Title, Phone Numbers and Addresses.

NOTE: If you want to create vCard for the existing contact then select that contact)

  • Save and Close the dialog
  • In the File menu just click on “Save File As” and click on “VCARD Files (*.vcf)
  • In the Save In box, just choose the folder where you want to save the vCard file, and hit Save

This will create a vCard for the specific contact.

Distribute or Send vCard

You can send and distribute a vCard file just as any other computer file. For this just follow the below-explained steps:

  • First, open a new message and address it to the recipient as done while sending a mail
  • Go to the Insert menu and click the File option
  • Now, from the list just select a vCard (.vcf) file by clicking on it, and then click OK

Now, your Vcard will be sent to the recipient.

Open and save a vCard you receive

  • Once you receive a vCard, Open the message you received containing vCard
  • Now, double-click the attachment to open it
  • Then in the open contact, just click Save and Close option

With this the information in the vCard is saved to your Contacts folder.

Include vCard with your automatic signature

If you wish to include your vCard with an automatic signature then follow these steps:

  • On the File menu just click Options
  • In the Mail section click on Signatures option and hit the New in order to add a new signature
  • Then, enter a name for your signature, and then click Next
  • Within the Text Windows just type the desired signature information
  • In case you are using Microsoft Office Outlook 2003 or earlier versions of Outlook, click New vCard from Contact

For Outlook 2007 and Outlook 2010, just click Business Card, select the contact that you want to add, and then click OK for three times

  • Now, select Contacts or another address list in the Show Names from the box
  • Select the entry for which you want to create a vCard and click on it
  • Then hit OK and Finish
  • Finally again click on OK to complete the signature entry

NOTE: In case your vCard contains User-defined fields, Notes, or other Outlook-specific fields, then all these values will be stripped from the vCard that is included with the signature. The Signature Picker specifically includes only those fields that are vital to defining a vCard.

The above mentioned steps and procedures help you to use the vCard easily. However, while using working with these vCards, be cautious! One single mistake would land you in a disastrous situation leading to Outlook corruption or deletion of your Outlook Contacts folder. In such cases use Remo Repair Outlook (PST) tool and repair your Outlook profile securely. It can even recover your deleted or lost Outlook attributes like contacts, notes, journals, calendar items and others easily. Moreover, this application comes handy for Outlook user when their Outlook not opening in Windows 7. Know more by visiting given link.

About the Author: Tony Landry

Tony Landry is a Web Content Editor at Remo Software. He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives, and Cloud storage networks. With an aptitude that transcends writing, Tony is recognized as a Microsoft Outlook, Word, and PowerPoint expert. His comprehensive solutions…