Import and Export Outlook Tasks in Outlook 2021,2019 and 2016

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Summary: Be it taking a backup of Outlook tasks or exporting Outlook Tasks to Excel or another computer? This article has got it all covered. By the end of this article you will know how to backup, export, and import Outlook Tasks all by yourself.

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Outlook Tasks:

Before going into how to export Outlook Tasks let's try to understand what Outlook Task is and how it function. Basically, a task is an item you create using the To Do feature in Outlook, which helps you keep track of the task and get it done by setting reminders.

Outlook Tasks or To do is a handy feature for organizations to track and get tasks done in time. Let's cut to the point, when you are upgrading your Outlook or moving Outlook to a new computer you will have to export Outlook Tasks as well.

Also read: How to Sync a Google Android With Outlook Tasks

Where to Find Tasks in Outlook?

You can find the Outlook Tasks or To Do folder in the navigation pane at the bottom. You will have icons representing the calendar, and contacts and then you will have Tasks or To Do.

How to Export Outlook Task to Excel or CSV?

To export tasks from Outlook to an Excel or spreadsheet, follow the below-mentioned steps:

  • Open Outlook, and go to File.
  • Select Open & Export > Import/Export.
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  • An Import and Export wizard opens, select Export to a File.
select-export-to-a-file-to-export-Outlook-tasks
  • Select Comma Separated Values and click on the Next.
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  • Now choose the Outlook Tasks folder and click on Next.
select-outlook-tasks-folder
  • select a file name then click on Finish.

If you are skeptical about manually exporting Outlook tasks or any other attributes, Remo Outlook Tool for Backup and Migrate is a must-try software. The tool can backup any Outlook data in a single click and help you transfer it to another computer in no time. Before you manually export Outlook Tasks, give Remo Outlook Backup Tool a try for free. Download the software for free now.

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How to Backup or Export Outlook Tasks into a PST File?

If you are looking to export Outlook tasks to another computer, it is recommended to export Outlook Tasks into a PST file. You can later import Outlook Tasks from the PST file on another computer.

Follow the below-mentioned steps to export Outlook Tasks into a PST file:

Step 1: Open Outlook and click on File then select the Open and Export option

Step 2: Click on Import/Export, select Export to a file, and click on next

select-export-to-a-file

Step 3: Now select Outlook data file or (.pst) and click on Next.

select-outlook-data-file

Step 4: Select the Tasks folder in Outlook which you want to export.

select-outlook-task-folder

Step 5: Save the backup PST file and click Finish.

Now that you are aware of how to export your Outlook To Do list, do go through the below section to know more about Outlook import tasks.

How to Import Outlook Tasks?

The process of importing Outlook Tasks is almost similar to the previous process of exporting Outlook Tasks. To import Outlook tasks follow the above-mentioned steps until step 2 and the rest is mentioned below:

  • After selecting import or export, click on import from another program or file and click on next on import from another program or file to import Outlook tasks.
import-from-another-program-or-file
  • If you want to import Outlook Tasks from an Excel or Spreadsheet click on Comma Separated value and click on Next.
select-comma-seperated-values
  • If you want to import Outlook Tasks from a PST file click on Outlook data file(.PST) and hit the Next button.
  • In the next screen select the respective file that contains Outlook Tasks (.CSV or .PST).
  • Now select Replace duplicates with items imported to avoid duplicate tasks.

And when you hit that finish button you have successfully imported Outlook tasks from Excel or PST.

Bonus Tip: Did you know that just like Outlook Tasks you can export Outlook calendar manually, know more here.

A Better Way to Export Outlook and Other Attributes:

The above-mentioned manual methods can be a herculean task if you aren’t well acquainted with Outlook. Moreover, while you are backing up Outlook PST file or transferring Outlook to a new computer you shouldn’t be putting your precious Outlook data at risk.

There is a need to look at Outlook data seriously and the priority should be protecting it.

Remo Backup and Migrate Tool for Outlook is an answer to the underlying issues with respect to Outlook Backup and Migration across devices.

The tool can simply wind up the process of backing Outlook PST file with all its important attributes like emails, contacts, notes, tasks, etc. along with the Outlook account settings which you can do when you manually export in no time.

Be it transferring Outlook emails to new computers or moving Outlook data to upgraded Outlook versions, Remo can assist you by doing the task for you.

Free Download For Windows

Final Thoughts:

The above-mentioned methods will definitely help you to back up, export, or import Outlook Tasks. However, if you are trying to move important Outlook contacts, notes, or emails, it is recommended to try Remo Backup and Migrate for Outlook which is completely safe and quick.

1. How To Move Tasks To Another Folder in Outlook?

You can move a task from one folder to another. By just clicking and dragging on the item or by using the Move menu in the Home navigation panel.

2. How to Keep Track of Tasks in Outlook?

- Click on the Tasks icon from the button pane. 
- Right-click on the Tasks option and click on the view option.
- Click on the Change view option followed by the assigned option. 
A complete list of all assigned tasks will get displayed on your screen.

3. How Do I Add a Task List to My Calendar in Outlook?

All you need to do to add a task on Outlook calendar is just select and drag the task onto your calendar to convert it into an appointment, and you're done. You can extend invitations, include a reminder, and make other changes after the event is opened on your calendar.

About the Author: Tony Landry

Tony Landry is a Web Content Editor at Remo Software. He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives, and Cloud storage networks. With an aptitude that transcends writing, Tony is recognized as a Microsoft Outlook, Word, and PowerPoint expert. His comprehensive solutions…