Know How to Insert a Picture or Add Graphics to Outlook Signature

Outlook is one of the most used application to communicate in workplaces. Creating a customized Outlook signature of your own is the perfect opportunity to brand every message you send. It establishes and reinforces who you are as a company or an employee. By creating a cohesive email signature in Outlook, it creates a unique identity to your mail and yourself. In this article you will learn how to add a signature to Outlook and make it look better by adding graphics or images to Outlook Signature. You can add text and address with different fonts in the mail, adding a graphic or image to your signature has a different impact on the receiver. 

How to Add Signature to Outlook?

Adding a signature at the end of every mail is one of the most influential parts of communicating. Your signature makes the overall content authorized and attractive at the same time. Follow the below mentioned steps to add signature to Outlook:

Step 1 : Open an Outlook application and go to settings.

Step 2 : Now click on View all Outlook settings option. 

Step 3 : Click on Mail tab.

Step 4 : Go to the Email Signature option and type your signature in the box.
Step 5 : Use available formatting options to customize it as per your need.

Step 6 : If you want to apply signatures on all new mail messages that you compose select Automatically include my signature on new messages I compose check box.

Step 7 : If you want this signature to messages that you forward or reply to, choose Automatically include my signature on messages I forward or reply to option.

Step 8 : Now click on the Save button.

You can add your signatures in all the emails that you reply or forward to your contacts. Add more than one signature if you want to use them in different emails. The signature that you enter for the first time is added as your default signature for replies and forwards.

If you want to add graphics to the signature on Outlook, you can follow the steps below:

Step 1 : Go to File on Outlook

Step 2 : Click Options

Step 3 : Go to Mail Tab

Step 4 : Go to Create or Modify Signatures for Messages

Step 5 : Click Signature

To add an Image with New Signature, follow these steps:

Step 1 : Go to Select Signature to edit

Step 2 : Click New

Step 3 : Go to Edit Signature – Compose the signature and set your signature

If you have an existing signature, follow these steps:

Step 1 : Go to Select signature to edit and highlight the signature portion

Step 2 : Set the cursor in the desired position

Step 3 : Go to formatting toolbar

Step 4 : Click Insert Pictures

Step 5 : Browse your computer and select the desired graphic you want to insert.

Step 6 : Click Insert

Step 7 : Click Ok and in the next dialog box click Ok.

Office 365 has some amazing new features and one can integrate Outlook with Office 365 and do some amazing stuff like scheduling meetings or sharing videos. So one can read the information to understand how you can add an image to Signature in Outlook 365.

How do I Add an Image to my Email Signature in Office 365?

Follow the below mentioned steps to add image to your Signature in Outlook 365:

Step 1 : Click on File menu and then go to Options.

Step 2 : Outlook options dialog box will open. Now click on the Mail option.

Step 3 : Then click on the Signature button to edit the signature.

Step 4 : Click on Insert Picture button to select a picture and then click on Ok button.

Though Outlook has an option to customize Outlook signature most users tend to use third-party add-ons to customize their Outlook signature. Since these third party add-ons are not authentic, using them might damage or corrupt your Outlook data file so  hence it is always recommended to use Outlook to customize your signature.

But you need not worry!! In case your Outlook .pst file gets corrupted or damaged you can make use of a professional repair software like Remo PST repair tool which can help you to repair severely corrupted or damaged .pst files with ease. It ensures safe recovery of outlook data like mails, contacts, calendars, etc on all versions of Outlook. 


Outlook signature feature is one of the important things that you can utilize to standout in your organization. This improves the value of your emails to your contacts. Make an interactive signature with an artwork, image or your organization logo. You can make use of picture resizing tools to reduce the image size and pixel quality.

Know How to Insert a Picture or Add Graphics to Outlook Signature was last modified: October 26th, 2021 by John Harris

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