How to Add Image to Outlook Signature

Outlook is one of the most used application to communicate in workplaces. Creating a customized Outlook signature of your own is the perfect opportunity to brand every message you send. It establishes and reinforces who you are as a company or an employee. By creating a cohesive email signature in Outlook, it creates a unique identity to your mail and yourself. In this article you will learn how to create a new or edit an existing  signature  and make it look better by adding graphics or images to Outlook Signature. You can add text and address with different fonts in the mail, adding a graphic or image to your signature has a different impact on the receiver. 

Before answering the question how to add signature in outlook, we first need to know how to create a new signature. In case you have already created a signature. kindly skip to the next section.

Note: If you're looking to discover how to elevate the pleasure of doing repetitive tasks in Outlook. Then, we recommend reading this in-depth post on utilizing Quick Parts in Outlook to streamline repetitive tasks.

How to create a new signature in Outlook?

If you want to create a new signature on Outlook, you can follow the steps below:

Step 1 : Go to File on Outlook

Step 2 : Click Options

Step 3 : Go to Mail Tab

Step 4 : Under Create or Modify Signatures for Messages section

Click on Signatures

Step 5 : Click Signature

Step 6 : A Signatures and Stationery window will pop up on your screen, click on New.

Click on new

Step 7 : Edit and compose your signature, then click on OK

How to add signature to Outlook?

Adding a signature at the end of every mail is one of the most influential parts of communicating. Your signature makes the overall content authorized and attractive at the same time. Follow the below mentioned steps to add signature to Outlook:

Step 1 : Open an Outlook application and click on File, then click on Options

Step 2 : Click on Mail tab.

Step 3 : Under compose messages section, click on Signatures

Step 4 : Under Choose default signature, Select the email account and the signatures you want to add for new messages and for replies/forwards for your email account.

Select email account and signatures for forward and reply mails

Step 5 : Now click on the Ok button.

You can add your signatures in all the emails that you reply or forward to your contacts. Add more than one signature if you want to use them in different emails. The signature that you enter for the first time is added as your default signature for replies and forwards.

How to add an Image or graphics to a new or an existing Signature in Outlook, follow these steps:

Step 1 : Open a new message, then click on Signatures, select signatures

Step 2 : Under Select Signature to edit Click on the signature you want to add image.

Step 3 : Under Edit Signature, Click Insert Pictures

Step 4 : Browse your computer and select the desired graphic or the image you want to insert.

Step 5 : Click Insert

Step 6 : Click on Ok, to set your signature

How to edit an existing signature, follow these steps:

Step 1 : Open a new message, then click on Signatures, select signatures

Step 2 : Under Select Signature to edit Click on the signature you want to edit.

select the signature you want to edit

Step 3 : Under Edit signature Compose, edit or modify the signature

Step 4 : Click Ok 

How do I Add an Image to my Email Signature in Office 365?

Office 365 has some amazing new features and one can integrate Outlook with Office 365 and do some amazing stuff like scheduling meetings or sharing videos. So, one can read the information to understand how you can add an image to Signature in Outlook 365.

Follow the below mentioned steps to add image to your Signature in Outlook 365:

Step 1 : Click on File menu and then go to Options.

Step 2 : Outlook options dialog box will open. Now click on the Mail option.

Step 3 : Then click on the Signature button to edit the signature.

Step 4 : Click on Insert Picture button to select a picture and then click on Ok button.

Though Outlook has an option to customize Outlook signature most users tend to use third-party add-ons to customize their Outlook signature. Since most of these third-party add-ons are not authentic or reliable, using them might damage or corrupt your Outlook data file so  hence it is always recommended to use Outlook to customize your signature.

But you need not worry!! In case your Outlook .pst file gets corrupted or damaged you can make use of a professional repair software like Remo PST repair tool which can help you to repair severely corrupted or damaged .pst files with ease. It ensures safe recovery of outlook data like mails, contacts, calendars, etc on all versions of Outlook. 


Outlook signature feature is one of the important things that you can utilize to standout in your organization. This improves the value of your emails to your contacts. Make an interactive signature with an artwork, image or your organization logo. You can make use of picture resizing tools to reduce the image size and pixel quality.

Do let us know how did this article help you.

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John Harris

With a decade of experience in data recovery, John Harris, Senior Editor at Remo Software, is your go-to specialist. His focus includes partition management, Windows solutions, and data troubleshooting, delivering insightful content that serves both users and search engines.

John's expertise shines through in illuminating blog posts, untangling data loss intricacies across diverse storage platforms. His mastery extends from file systems to SD cards, USBs, and external drives on Mac and Windows.

Recognized by cpomagazine, everythingusb, and more, John Harris is your trusted data recovery guide. You can also find his articles featured on, computertechreviews.

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