Backing up the PST file can reduce the risk of permanent data loss, and it enables you to create a portable and strong backup, which can be stored, transferred, or migrated into another Outlook profile or device.
How to Export PST from Outlook?
Exporting PST using Import/Export Wizard (Classic Outlook)
The Classic version of Outlook has a built-in Import/Export option to create a PST file straight from the application. This allows you to choose a separate folder that includes subfolders and locally saves the PST file without needing cloud export processing.
- Open Outlook, and choose File.
- Select Open & Export > Import/Export.
- Choose Export to a file > Next.
- Select Outlook Data File (.pst).
- Select the designated path.
- Click Finish.
Exporting PST using the New Outlook Application
The New Outlook version exports the PST through Microsoft’s cloud service instead of using the traditional way. First, you need to request an export. Once the processing is done, Microsoft sends a download link directly to your mailbox.
- Open Outlook.
- Click Settings > General > Privacy and Data.
- Select Export mailbox.
- After you click, you will get a message “Export in progress”.
- Later, you will get an email with a link to download your export.
Drawbacks of exporting PST file manually
- Cannot export large PST files, the size limit of 2 GB
- If you have multiple PST files, you will have to manually follow the process for your set of PST files
- The procedure can be slightly tech-savvy and time-consuming
If you are looking for a safe, quick, and secure migration process, Download Remo Outlook Backup and Migrate tool.
Exporting PST using Remo Outlook Backup and Migration
If you want a faster way to extract and switch the PST file to another computer, use Remo Outlook Backup and Migration tool. Its focus is to make the process of exporting PST from Outlook easier without any complications.
Remo Outlook migration tool is designed with a one-click methodology, which allows you to export Outlook files and migrate them to another device or any other Outlook version.
This software also allows you to export PST from Outlook to Office 365 or the entire PST into a new computer in just a few clicks.
- For Backup, click on Backup > Smart Backup or Advanced Backup.
- Select the items you want to back up. Click on Next.
- After completion, you can view the backed-up data using View Report.
- For Restore, open Remo Outlook Backup and Migration software and click on Migrate.
- Select the PST file that you want to import by clicking on Browse > Next.
- Next, select the Outlook items that you want to migrate and click Next.
- After completion, you can click on View Report to see the migrated items.
This tool will automatically import pst file to Outlook on your new computer.
Frequently Asked Questions
Copy the PST file to an external drive or cloud storage, move it to the new computer, and then open it in Outlook using File > Open & Export > Open Outlook Data File.
Use File Explorer or a Computer application to access the location of the PST file, copy the file, and export it to the new computer.
Yes. Use File > Open & Export > Import/Export > Export to a file > Outlook Data File (.pst) to export all mail folders at once.
To export an IMAP account to PST file, configure your IMAP account in Microsoft Outlook, then go to File > Open & Export > Import/Export, choose Export to a file, select Outlook Data File (.pst), select the IMAP folders you want to export, and specify a save location for the PST file.
Go to File > Info > Account Settings > Account Settings > Data Files > Add. Choose a location and Outlook will create a new PST file.
Use Outlook’s Import/Export tool: File > Open & Export > Import/Export > Export to a file > Outlook Data File (.pst) and choose the folders you want.
Use the Export feature to create a PST file containing all your emails. If you’re using Outlook Web, select multiple emails and download them individually, or use a desktop Outlook client to export everything at once.
