Best Guide to Export Account Settings and Password

🕔 7 minutes read

Got yourself a new computer? Are you wondering how to migrate Outlook account settings that you created from scratch? Here are two simple methods for transferring Outlook settings to a different computer. You can use Regedit or the Remo Outlook backup and migrate tool to safely migrate Outlook settings.

Many users invest a lot of time creating custom rules, alerts, and attributes on their Outlook application. Unfortunately, Outlook did not provide any dedicated option to copy Outlook settings to a new computer.

As an Outlook user, you might have known that you can move Outlook data to another computer using the Import/ Export wizard. Unlike Outlook data files, Outlook profile settings and configurations cannot be moved to another computer using Import and Export wizard.

Hence we have come up with this page to assist users to export Outlook settings to a new computer.

How to Export Outlook Account Settings and Password to Another Computer?

Office “Save My Settings” Wizard: 

  • Open Outlook and Click on File in the top left corner.
outlook main screen
  • Select Options from the Menu.
Outlook Menu
  • In the Outlook Options window, Select Advance from the Menu.
Outlook Advanced
  • Scroll down to the Export section and click on Export.
Outlook advanced export
  • In the Import and Export wizard window, select Export to a file and click on Next.
Outlook export a file
  • Select Microsoft Outlook and click on Next.
Outlook data file
  • Choose the account you want to export settings for and check the box next to “include subfolders if you want to export all settings for that account. 
outlook select account
  • Choose where you want to Save the exported file and mention the name. Then, Click on Next.
Outlook save and finish
  • Click on Finish to complete the export process.

Recreating Outlook Profiles:

1. Open Outlook and Click on File.

Outlook main screen

2. Select Account settings and then Select Manage Profiles.

Outlook Menu

3. In the Mail Setup window, Click on Show Profiles.

4. Click on Add to create a new profile.

5. Enter a name for the new profile and click on OK.

6. Follow the on-screen procedures to Set up the new email account. This will include entering the email address, password, and other account settings.

7. Once the new account is set up, close outlook.

8. Open the Windows Control Panel and Select Mail

9. Click on Show Profiles and select the profile that you just created 

10. Click on Properties and then click on E-mail accounts

11. Select the email account and click on change

12. Write down the email address and password, as well as any other settings that you want to export

13. Close the E-mail accounts window and Click on ok to close the profile properties window.

14. Repeat The steps if you have multiple profiles.


Windows Easy Transfer:

  • Open Outlook and Navigate it to the File.
Outlook main screen
  • Select Options from the Menu.
Outlook Menu
  • In the Outlook Options window, Select Advance from the Menu.
Outlook Advanced
  • Scroll down to the Export section and Click on Export.
Outlook Select Advanced
  • In the Import and Export Wizard window select export to a file and Click on Next.
Outlook export a file
  • Select Outlook Data File and click next.
Outlook data file
  • Choose the account you want to export settings and check the box next to “Include subfolders if you want to export all settings for that account.
Outlook select account
  • Choose where you want to save the exported file and give it a name Then, click finish.
Outlook Save and Finish
  • Enter a Password to protect the exported file if desired, and click OK.
Outlook change password
  • To import the settings on a different computer, Copy the Exported File to that computer and open outlook.
  • Click on the File and select open and export and then select import and export 
  • In the import and export wizard window select Import from another program or file and Click on Next.
  • Select Outlook Data file and click on next 
  • Choose the File you exported and click on Next 
  • Select the account you want to import the settings for and choose whether to import the data into the existing folder or a new folder. Click on Finish.

Use Registry Editor to Transfer Outlook Settings to New Computer

Since Outlook has not provided any utility to transfer profile settings and configurations to another computer, you need to manually access the Registry settings. 

After accessing the registry settings you need to create the registry file of Outlook configurations which can be copied to another computer.

Note: Be cautious while operating in the registry key editor. A single mistake can crash your entire operating system.

The following are the steps on how to save Outlook settings to another computer.

  • Go to Start and type Regedit in the search box and tap enter. You will enter the Registry editor.
transferring outlook settings with out software
  • Go to the Path “Computer\HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\
outlook settings in the registry editor
  • Right-click on the profile and click on export. In the export registry file, window give the file a name and click on Save
saving outlook settings
  • Copy the registry file to a new computer installed with the Outlook application
  • Double-click on the copied Registry file, it will open a dialogue box mentioned below
  • Click on the Yes button.
manually transferred outlook

Is it safe to use Regedit to Move Outlook Account Settings?

Unfortunately, using the registry to export Outlook account settings to another computer is not suggested when you're not a tech-savvy person. Even the above-mentioned dialogue box confirms using Registry mode is unstable and should not be used.

Also when we tried to use Regedit to import Outlook settings, our Outlook crashed twice. Additionally, any mistake while implementing the above-mentioned process might even result in an entirely crashing  OS.

Considering the risks involved in transferring Outlook data, we have come up with an ingenious tool that can migrate Outlook settings to a new computer. 

Remo Outlook Backup and Migrate is uniquely designed to streamline the migration of Outlook data. An excellent feature is the capacity to move Outlook settings.

You can not only migrate Outlook settings using this tool, it also helps you migrate contacts, calendars, attributes, and notes as well. 

Click on the download button and experience the most streamlined way to copy Outlook settings.

In the following section, you will learn how easy it is to use Remo Outlook Back up Migrate to copy account settings to a different computer.

How To Transfer Outlook Account Settings to Another Computer?

  1. Launch Remo Outlook and Backup

    Download, Install, and Launch Remo Outlook and Backup on your Windows System. Then Click on Backup.backup-migrate-homescreen

  2. Choose Scan Type

    Choose between the 2 scan options.
    Smart Backup: For a simple and effortless process.
    Advanced Backup: Allows you to customize what data you need to migrate.

  3. In case you choose Advanced Scan

    Select the Outlook Items you wish to backup and click on

  4. Verify and Finish

    Select View Report to see the backed-up files and click on Finish. The software will create a backup file in your default documents folder.

  5. Migrate Outlook data

    Transfer the Outlook backup file to your new computer and install Remo Outlook backup and migrate on it. Launch the Outlook backup and migrate and click on the Migrate option.

Compared to the manual process this process is more secure and streamlined. Moreover, through manual methods, there is no perfect proof of successful migration. Hence it is highly suggested to use Remo Backup and migrate. 

Here's a video tutorial you can watch to make migration of Outlook Settings easy and hassle-free.


Outlook setting will organize your Outlook application as you like, you can create custom alerts, folders, and signatures and there is a whole spectrum of Outlook attributes you can change according to your priorities. You might not be able to migrate those settings using conventional migration methods but with the help of the Remo Backup and Migrate application you can easily migrate your Outlook data including Outlook settings to a new computer. The best feature of Remo is you can migrate entire Outlook profile in a single click. You do need to make a note of your old settings and again invest a lot of time in changing those settings.

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Tony Landry

Tony Landry is a Web Content Editor at Remo Software. He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives, and Cloud storage networks. With an aptitude that transcends writing, Tony is recognized as a Microsoft Outlook, Word, and PowerPoint expert. His comprehensive solutions stem from an in-depth understanding of these tools, enhancing his standing as a trusted problem-solving resource. He has published more than 200 articles on the Remo Software blog. He actively engages in research and problem-solving techniques to consistently generate great web content. Fixing various hardware problems on computer and storage devices along with a great knack for fixing Outlook errors, Tony is also the fun-time IT guy for all his work friends. Tony Landry’s work has been published in windowstechit, onlinegeeks, journeybytes and onlinecomputertips.

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