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Move Outlook Profile to New Computer | 2023 Guide

Moving your Outlook Profile to a new computer could be troublesome. However, by following the listed solutions in the article, you can effortlessly achieve the Outlook profile migration. If you are looking for a quick and hassle-free Outlook exporting process, then make use of the Remo Outlook Migration Tool to quickly move Outlook profile to new computer

Outlook has been a reliable and feasible application for many users across the globe. So if you are one of the users who are forward to moving Outlook to a new computer effortlessly. This write-up is for you.

Using your newly purchased computer can be really exciting. At the same time, it would be really pleasing if you had all the data from the old computer, including emails, settings, and other data from Outlook.

Can you Move the Outlook profile to the new computer?

Yes, you can migrate your Outlook profile to a new computer. If you are one of the users wondering how to move the outlook profile to a new computer this article is for you. You can certainly transfer Outlook to a new computer. But unlike your regular data, you cannot move your Outlook profile to a new computer with simple copy-paste methods.

You need to follow a sequence of steps to be able to migrate outlook email accounts to a new computer or even the whole profile as well. Read the complete article to safely move all of your Outlook profile information to the new computer.

If you are unsure about moving your Outlook profile manually, we strongly recommend you automatically transfer your Outlook Profile using a professional Outlook migration tool. Remo Outlook Migration tool is the most used software to move your Outlook profile to the new computer along with all the attributes. Download now!

This tool has a 4.5-star rating on trusted platforms like Trustpilot. We have mentioned some of the note-worthy reviews to help you decide better. 

RH-WA State- 1 review- US- Rated 5 out of 5 stars

Remo Outlook Backup and support is Excellent

I have used Remo Outlook Backup and Recovery for several years and 3 computers, one HDD Fried, one the antivirus attacked the backup software and destroyed the Windows boot and recovery, and one to transfer to a new computer. Was flawless in 2 recovery/migrates and had an issue in one migrate. Their Support was outstanding. They even emailed and apologized when I tried the CHAT for tech info and no one picked up. Excellent Product and Service!

Date of experience: October 10, 2022.  Source: Trustpilot

Chris- 1 review- US- Rated 5 out of 5 stars

Use Remo Outlook Backup to Migrate!

Used Remo Outlook Backup to migrate Outlook configuration to Outlook 2021. It was very easy to do and worked fantastic. Remo saved me many hours of having to redo many customized views, added fields, and rules that I had done over the years. A lot of them I've long forgotten how exactly I even did them. Remo is the ONLY way to migrate everything trouble free. Well worth the cost!

Date of experience: June 01, 2022. Source: Trustpilot

How to Move Outlook Profile to new Computer?

The following four scenarios are the important things you need to consider to move your Outlook profile. Choose the easiest methods possible for you and move your Outlook profile. 

Why will I Migrate my Outlook profile?

  • Upgradation to the new operating system.
  • Lower storage capacity
  • Personal preferences for exporting the Outlook profile

For the above-listed scenarios or any other reason, you might want to move your Outlook profile to another computer, follow the methods mentioned below to effectively do it.

Migrate Outlook Profile to New computer by Exporting Registry key:

A registry key contains all the information about the user’s profile. By transferring this file to your new computer you can access Outlook and its data. Here is how you can do it. The same applies to moving profiles in Outlook 2021 and older versions as well.

  • Click on Search Bar and type Windows+R to open the Run command and type regedit
move outlook profile to new computer
  • From the Registry Editor Window navigate to HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Profiles
  • Right-click on Profile and select export.
move outlook profile to new computer
  • Next, choose the location to save the exported Outlook profile, provide a file name and click on Save
  • After creating the registration file, transfer the Outlook profile to a portable storage drive and copy it onto the new computer.
  • Finally, run the copied file on the new computer to add it to the registry.

Caution: While migrating the Outlook Profile key, some or all of your Outlook data could be lost if you are moving it to a different version. Follow the next method to properly export the Outlook PST file to another computer without losing the data.

Note - If you are wondering how to migrate the Outlook account setting to a new computer, click here.

Move Outlook Profile to New Computer by using Importing PST File Option

Before copying the Outlook profile, you will have to take a backup of the PST file. This way, you will have your Outlook profile secure and avoid the risk of losing and then worrying about recovering your Outlook profile. After taking the backup follow the steps mentioned below to backup and migrate the Outlook profile to a new computer.

  • Open the Outlook application and click on the File tab
  • Select the Open and Export option to reveal the Import/ Export option and click on it.
  • From the Import and Export wizard, select the Export to a file option and click on next
  • Now select Outlook Data File (.pst) option and click on next.
  • Next, from the list of outlook profiles, choose the one you wish to recover and click on Next.
  • Finally, browse for a location to save the PST file and click on Finish.

When you back up the PST file copy the file to the new computer and follow the below steps.

  • Open the Outlook application and choose the File tab.
  • Click on Open & Export and select Import/Export option.
  • Next, select Import from another program or file and click on Next.
  • Select Outlook Data File (.pst) and click Next.
  • Browse for the (.pst) file that you have saved to import Outlook data and click Next

After successfully copying the Outlook profile to a new computer, you may have to recreate your Outlook settings, rules, and alerts to be able to access data like on the old computer.

Move your Outlook Profile to a new computer on Mac using the Export and Import method

Follow the below-listed method to export your Outlook files and then import them. 

  • On the Tools tab, click Export.
  • In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue.
  • Check the items you want to export.
  • In the Save As box, under Favorites, choose the Downloads folder, and click Save.
  • Save the archive file as a .olm.
  • Once your data has been exported, you’ll get a notification and you’ll choose Finish.

Now that your files are exported, time to import them. To import an OLM file on a Mac follow these steps.

  • Go to the Tools tab, and choose Import.
  • On the Tools tab, click Import.
  • In the Import box, select Outlook for Mac archive file (.olm) > Continue.
  • Import archive file as .olm.
  • Locate the .olm file on your Mac, and then click Import.

You will be able to view the imported items (Mail, Calendar, People, Tasks, Notes). For example, contacts are in the navigation pane on the People tab, email messages are on the navigation pane on the Mail tab, calendar items are in the navigation pane on the Calendar tab, and so on.

Moving your Outlook Profile to a new computer may not seem easy. Migrating and restoring data such as your personal settings, rules, and alerts is not possible manually, you might as well lose precious data, and also you will not be able to completely migrate your Outlook profile manually. Why take chances when you could automatically move your complete Outlook profile with all its data?

Try the Remo Outlook Migration Tool to make your job easy in transferring your Outlook profiles to a new computer. You can effectively move Outlook data including saved emails, contacts, journals, calendars, profile settings, and other attributes. Download now!

Best Tool to Move Outlook Profile:

For exporting Outlook settings or configuring a new computer or moving Outlook profile from one computer to another download Remo Outlook Backup and Migrate Tool for Outlook on your computer from which you have to migrate Outlook, launch the application, and follow the below-mentioned steps.

  • From the Main screen click on the Backup option.
  • In the next screen, you can choose between Smart backup or Advanced Backup.
  • After completion of the backup process save the file to the desired location.
  • If you are moving Outlook to another computer then you have to copy the file in a USB drive onto the new computer where you want to import Outlook PST.

You will have to download and install the Remo Outlook Migration Tool on the new computer as well.

  • Launch the tool and click on Migrate.
  • Browse for the Outlook data file backup which had been backed up from the previous computer and click Next.
  • Select the Outlook attributes that you wish to move to the new computer and click Next.
  • After the Outlook migration is done click on View Report and click on Finish.
  • Open the Outlook application on the new computer, click the File tab, and open Account settings.
  • Choose the email account from the list and click the Set as Default button to activate the profile.
  • Easy tutorial to move Outlook profile from one computer to another. 


The following article summarizes how to move your Outlook Profile to a new computer, migrating Outlook profile to a new computer or other versions to a new computer can be done in various ways as mentioned above. 

However, make sure you follow the steps properly for a successful migration. But if you are uncertain about manual methods, utilize the Remo Outlook Backup and Migrate tool for a quick and easy transfer. In case of any doubts regarding this information do let us know in the comment section. 

Frequently Asked Questions

How to copy Outlook settings to a new computer?

By following the listed solutions given below, you can easily copy settings and other attributes in Outlook easily
a. Move the Outlook setting with the help of Import/ Export Wizard
b. Migrate Outlook settings with Export Registry
c. Copy Outlook settings with Remo Outlook Backup and Migrate 

What are .olm files?

OLM file is the data file used by Outlook for Mac to archive your email messages, contacts, calendar items, tasks, and notes. (It is a replica of the PST file on macOS).

Does moving the outlook profile to a new computer cause data loss?

No, the above-listed solutions are safe and secure to move Outlook profile to a new computer. With a help reliable migration utility like Remo Outlook backup and migration, the migration process will be completely automated and secure.

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Tony Landry

Tony Landry is a Web Content Editor at Remo Software. He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives and Cloud storage networks.

He has published more than 200 articles in Remo Software blog. He actively engages in research and problem-solving techniques to consistently generate great web content. Fixing various hardware problems on computer and storage devices along with a great knack for fixing Outlook errors, Tony is also the fun-time IT guy for all his work friends. He lives in the San Francisco Bay Area and enjoys cycling.

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