If you plan to buy Outlook (Microsoft Office), you have many options. But to understand the difference can be a little confusing – notably between Outlook 2016 and Office 365 Outlook. Below is a comparison between the two. Weigh your options and go for the one that suits you best.
Office 365 Outlook
Office 365 is a subscription service that will ensure you have the latest tools from Microsoft. It is available for home & personal and small, mid-size, and large businesses, with applications like Word, PowerPoint, Excel, and Outlook, plus additional online storage and continuous technical support, all without extra cost. You can share the subscription with a maximum of four members and choose to pay the subscription yearly or monthly.
Office 365 for Business includes all fully installed apps, but there are some basic plans that Microsoft offers, like an online version of Office, email, and file storage. You can decide what suits you best.
Outlook 2016 is not a stand-alone product; it’s a part of Office 2016, including other applications like Word, Excel, PowerPoint, and OneNote. It is a one-time purchase, which implies you pay once for Office Suite for one PC, and it is available for both Windows and Mac. In this, you don’t have an upgrade option, meaning if you want to upgrade to the latest release or version, you have to purchase it at a total cost. Furthermore, you’ll only have access to tech support during installation.
Which Is Best for You? Features to Consider:
#1 Latest Features and Programs
Office 365: You’ll get all the latest updates and features from Microsoft. Your application will be improving constantly. Any significant upgrades to upcoming versions will also be included.
Outlook 2016: Only security features will be updated, not the new or latest ones added to Outlook 2016. Significant upgrades aren’t included.
#2 Multiple Installation
Office 365: With Office 365 Home & Business version, you can install desktop applications on five computers with a combination of PC and Mac. You can even share them with your household members if you don’t want all those installations for yourself.
Outlook 2016: Since it’s a one-time purchase, you can install it only once on a PC or Mac, based on the copy of your Office 2016.
Office 365: You don’t have to pay a considerable amount upfront. Since it's a subscription service, you can either pay a small fee monthly or pay for an entire year and save money.
Outlook 2016: You must pay the one-time cost, which means a considerable amount to pay upfront.
#4 Cloud Storage
Office 365: This is a Cloud-based service. Which means you don’t have to worry about the servers. Once you subscribe to Office 365, leverage the benefit of connecting from anywhere on any device with an internet connection. Yes, you don't have to worry about backup on your Windows phone, Android, iPhone, iPad, or even on your watches and Xbox. Of course, you have to back up data, and there are third-party tools for Microsoft Office 365 backup, but you don’t have to worry about it all the time.
Outlook 2016: It is set on the server, and you must take time back up to save your data. Any issues with the exchange server can sometimes result in inaccessibility to your Outlook profile. Again, you can get a quick solution for repairing your MS Outlook profile with the help of third-party tools but there’s always a worry.
These are some of the differences between Outlook 365 and Outlook 2016. Both have unique and valuable features accordingly. You decide to choose which fits in your box. Check out and select the one that suits your needs the best.