How to Transfer or Migrate Outlook to New Computer?

🕔 10 minutes read

Migrating Outlook to a new computer or to another Outlook version is always a headache. Not anymore, with this article you will be able to transfer your Outlook emails and data to new computer in few clicks only. Yes, you read that right. With Remo's Outlook Migration Tool by your side, there is no need to manually transfer Outlook data. Download Remo's Outlook Migration Tool to quickly move your Outlook to new computer now.

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How to Move Outlook to New Computer

Want to transfer Outlook to new computer? The excitement about shifting to a new computer is great. You have got a new computer and one important thing you do is get back files and programs from the old computer to the new one. However, not all programs can be copy pasted swiftly like any other files.

Source: Litmus

Outlook is one such program where you have to manually transfer Outlook data into a PST file and then move it to a new computer. Isn’t it too tiresome? Moreover, a tiny accident and there are high chances of permanently losing your Outlook data.

What if there was an easy way to move Outlook to a new computer? An automated method where you don’t have to move a muscle and get to transfer Outlook emails, contacts, notes, reminders, and even Outlook profiles and settings. Yes, this article is going to show you how to transfer Outlook and its data to a new computer in a hassle-free way.

Transferring Outlook Emails From One Computer to Another Computer 

As I mentioned before, transferring Outlook to a new computer doesn’t have to be as complex as it is portrayed.

  • You don’t need to convert your OST file to a PST file in order to have your Outlook data moved to another computer.
  • You don’t have to manually select the files and folders by dissecting the PST file (considering you know the location of the PST file).

These complications of transferring Outlook data are no longer inevitable, thanks to the automatic tool to transfer Outlook.

All you need to do to move your Outlook to a new computer is just make use of Outlook Migration Software. This Outlook Migration Tool by Remo helps you move your Outlook to a new computer without having to do anything more than a few clicks.

This tool by Remo not only helps you transfer Outlook but also assists in backing up Outlook data. Irrespective of any data loss scenario with Remo’s smart backup options you can be sure of never losing your Outlook data.

Using the Remo Outlook Migration tool you can even migrate your Outlook profile to Office 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, etc.

Let’s quickly dive straight away into the process of migrating Outlook to a new computer with Remo.

Outlook Backup and Migrate tool has a 4.5-star rating on trusted platforms like Trustpilot. We have mentioned some of the note-worthy reviews to help you decide better. 

Mark from Holland- 1 review- NL- Rated 5 out of 5 stars

Outlook on the new PC created a profile and kept using that after migration...

Chat to support when I wanted to help me directly with my Outlook migration issue. All working fine. The cause was very logical and my own fault actually. Happy camper here.

Date of experience: November 25, 2022.

Source: Trustpilot.

Pamela- 3 reviews- CR- Rated 5 out of 5 stars

The Outlook migration from PC to PC…

The Outlook migration from PC to PC worked as promised. When I ran into a minor hiccup regarding permissions on my new system, Support were available to quickly walk me through the solution. Very happy with the end result and will continue to use the product for Outlook data backups. Great team of professionals in Support. Would recommend it to a colleague.

Date of experience: November 16, 2021.

Source: Trustpilot

How to Transfer Outlook to New Computer Windows 11 Using Remo?

To move your Outlook data to the new computer download and install Remo Outlook Backup and Migrate Tool both on your old and new computer. The following method can be applied to Outlook 2019, 2016, 2013, 2010, 2007.

Backup Outlook Data from Old Computer:

  • Launch the tool on the computer from which you want to move Outlook.
  • Click on Backup to take a backup of Outlook data.
transfer outlook to new computer
  • In the next screen choose between Smart Backup and Advanced Backup and click on next
transfer outlook to new computer
  • Save the backed-up Outlook data to the desired location and copy the file onto a USB drive.

Import Outlook Data Into New Windows 11 Computer

  • Launch Remo Outlook Migration Tool on your new computer on which you want to import Outlook and click on Migrate
migrate outlook to new computer
  • Now select the file that you had taken backup from the Old computer and click on Next
  • In the next screen, select the Outlook items that you want to Migrate and click on Next
  • After completion of the process just click on Finish, and then you have successfully moved your Outlook to a new computer.

How to Transfer Outlook PST files to New Computer Manually?

Manually transferring Outlook to a new computer involves taking a backup of the PST file and moving it onto the new computer. Let's start manually moving Outlook PST to a new computer.

1. Export Outlook PST File

  • Launch the Outlook application and click on the File tab.
  • Next, select the Open option and click on the Import or Export button.
  • Select Export to a file option and click on Next.
  • Now, choose the Outlook Data File (.pst), option and click on next.
  • Check the folders you want to back up and hit the Next button.
  • Browse for a location and provide a name for your backup file, and then select Finish.

2. Import Outlook PST File to New Computer

To import PST files to a new computer you need to copy the PST file and move it to the new computer through a USB drive or any way you are convenient with. Follow the below-mentioned steps when you are ready with the PST file:

  • At first, open Outlook and click on the File tab.
  • Now select the Open and Export option from the left pane and click on Import or Export.
  • Import and Export wizard will appear, where you have to select Import from another program or file option before clicking Next
  • Click on the Browse button and go to the location where you have copied the PST file.
  • There will be multiple options about how you want to manage the duplicates. It is better to select the Do not import duplicates option so that you do not get confused with duplicate items in Outlook. Click Next to go to the next page.
  • Select the folders you need to transfer to the new computer. If you want to import all folders, select the topmost folder.
  • Click on the Finish button.

3. Copy and Paste PST File

Note: Manually locating the PST file and transferring it across the PC might sound simple. However, any interruption to the copy-pasting process can lead to data loss or damage to your Outlook data file. It is recommended to be mindful when you are manually transferring Outlook across computers.

Follow the below-mentioned steps to find the PST file location and copy-pasting the Outlook data file:

  • Open the Outlook application, click on File and go to Account Settings.
  • Now select Data Files and click on Open File Location.
  • You will be able to see an Outlook PST File, copy the file on to a USB drive and connect the USB drive to a new computer.
  • Now in the new computer, paste the PST file in any location be it desktop or documents
  • Open Outlook, Click on File.
  • Select Open and Export, click on Import/Export.
  • Select the PST file you copied from the old computer.

After completing the importing Outlook PST file, you should log in to Outlook with your credentials. You have successfully moved Outlook emails to a new computer.

How to Transfer Outlook PST File New Computer on Mac?

To migrate Outlook from one computer to another computer on Mac, you need to follow the below-mentioned steps:

  • Open Outlook, under the tools tab click on Export.
  • From the Export to Archive (.olm) window, select the important items you want to export and click on Continue
  • Save the file as a .olm file. After completion of the Outlook export process, you will be seeing a notification, click on Finish to complete the export process.
  • Copy the .OLM file on a USB drive to move Outlook OLM file to new Mac computer
  • Now to import Outlook to a new Mac computer, open Outlook, under the Tools tab click on Import
  • In the import window, select Outlook for Mac data file(.olm) and click on the right arrow to continue
  • Click on import and choose the Outlook .olm file that you had exported from the old computer and click on next continue
  • After completion of the Outlook migration process, click on Finish

You can restart Outlook and log in using your email address and password to access your Outlook data transferred from old Mac to new Mac.

Best Tool to Migrate Outlook to New Computer

The manual method of migrating Outlook to another PC is tiresome. With an automated Outlook backup tool by your side, you can move your Outlook emails, contacts, or a whole PST file to a new computer easily. Do try Remo Outlook and Backup Software for free now.

Bonus Tip: How to Move Outlook Archive to New Computer?

Here are steps to move the outlook archive to a new computer:

1. On your old computer, open outlook and Navigate to File 

click on file

2. Click on Open and Export then Click on Import and Export

Open and export

3. Select Export to a File and click on Next.

Export to a file

4. Choose Outlook Data File and select the folder that contains the items you want to export.

outlook data file

5. Choose a location to save the file, and click on Finish 

click on finish

6. Transfer the archive file to a USB

7. Use a USB drive, or cloud storage to transfer the exported archive file to a New computer

8. Import your outlook archive to your new computer using your USB 

9. Open Outlook and navigate to the File 

select file

10. Select Open and Export and click on Import and Export 

select the folder

11. Select Import from another program or file and Click on Next

12. Select Outlook Data File and Next

outlook data file

13. Click Browse, locate the backup file, and Open 

Browse and click on finish

Final Thoughts:

This article was aimed at making your transition from an old computer to a new computer smooth by assisting you to move your Outlook to a new computer without any hassle. All credit goes to Remo Backup and Migrate for Outlook.

Do let us know in the comment section below if this article helped you with your Outlook Migration process. Please share the word because your feedback makes us do better. Also, contact our tech support in case of any questions during your migration.

Frequently Asked Question

Where are Outlook Export files stored?

Outlook export files are usually saved in a location that is stored by the user during the export process. The default file extension for an outlook export file is pst. The exported file will be stored in the following locations

1. By default, the outlook exports are saved to the documents or outlook file folders you can choose your location while exporting your outlook.
2. It can be saved as a CSV file, and while exporting you will get an option to save a file in your desired location.
3. It allows you to export your outlook to other formats like Excel, Access XML, etc.

How do I activate outlook on my New Laptop after moving to a new computer?

Here are the steps to activate outlook on my New Laptop:
1. Launch Outlook on your new laptop.
2. You will be Prompted to Sign in with your outlook account. 
3. Once you have signed in, you will be asked to Enter your product key. This key is usually found on the packaging or in an email that was sent to you after purchasing outlook.
4. Follow the prompts to activate your product key and Complete the Installation
5. Once it is activated you can start using outlook on your new laptop.

How to transfer outlook emails to a new computer?

Transferring Outlook emails to a new computer in 3 simple steps 

Step 1. Backup Outlook data on the old computer 

1. Open outlook on the old computer
2. Click on the File menu,, then select “open and export
3. Then select Import and Export 
4. Choose Export to a file and click Next
5. Select Outlook data file and click Next
6. Select the mailbox or folder you want to backup and click Next
7. Choose a location to Save the backup file and give it a name
8. Click Finish to start the backup process

Step 2. Transfer the backup file to the new computer 

1. Copy the backup file to an External hard drive or USB drive.
2. Transfer the drive to the New Computer 
3. Copy the Backup File from the drive to the new computer’s hard drive .

Step 3. Import the Backup file into outlook on the new computer 

1. Open Outlook on the New computer 
2. Click on the File menu then select Open and Export
3. Select Import and Export 
4. Choose Import from another program or File and click Next
5. Select Outlook Data File and click next
6. Choose the backup file you transferred and Click Next 
7. Choose the mailbox or folder you want to import and click Next
8. Choose the destination folder for the imported data and click Finish
9. Wait for the import process to complete

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Tony Landry

Tony Landry is a Web Content Editor at Remo Software. He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives and Cloud storage networks.

He has published more than 200 articles in Remo Software blog. He actively engages in research and problem-solving techniques to consistently generate great web content. Fixing various hardware problems on computer and storage devices along with a great knack for fixing Outlook errors, Tony is also the fun-time IT guy for all his work friends. He lives in the San Francisco Bay Area and enjoys cycling.

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    • Hi Philip, You need not worry about naming computers identical. You just need to install, Remo Outlook Migration Tool on both the computers. Take backup from the old computer and easily transfer to the new computer.

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