{"id":5165,"date":"2016-12-15T07:40:52","date_gmt":"2016-12-15T07:40:52","guid":{"rendered":"http:\/\/www.www.remosoftware.com\/info\/?p=5165"},"modified":"2023-11-14T04:17:48","modified_gmt":"2023-11-14T04:17:48","slug":"ultimate-guide-email-bounce-outlook","status":"publish","type":"post","link":"https:\/\/www.remosoftware.com\/info\/ultimate-guide-email-bounce-outlook","title":{"rendered":"Email Bounce in Microsoft Outlook | Descriptive Guide"},"content":{"rendered":"\n
I don\u2019t think you have to understand all the terms used in the email lexicon. But, there are certain terms, you just need to understand. Bounce is an example. In this article, let\u2019s see what exactly this term is and find reasons for why this happens.<\/p>\n\n\n\n
In simple words, if an email can\u2019t be delivered to a particular address, it\u2019s a bounce. In such a case, a bounce-back email (receipt email) will be returned to the sender with the text \u201cMail delivery failed returning message to sender<\/a>\u201d. This return mail will contain the message the sender tried to deliver and the reason for mail delivery failure.<\/p>\n\n\n\n If the bounce email is marked as a \u201cnon-existent email address,\u201d either the email address you typed is wrong or the person with the address may have stopped using the email and closed it.<\/p>\n\n\n\n If the bounced emails are in the \u201cUndeliverable\u201d category, this indicates that the receiving email server is temporarily unavailable, was overloaded, or couldn\u2019t be found.<\/p>\n\n\n\n If the receiver has too many emails in their inbox, then they won't be able to receive any more, your emails will bounce back until there\u2019s space for them.<\/p>\n\n\n\n If the email addresses are placed within the \u201cBlocked\u201d category, the receiving server has blocked the incoming email.<\/p>\n\n\n\n Soft Bounce & Hard Bounce However, in soft bounces, the email you sent will be recognized by the recipient\u2019s mail server \u2013 but, it\u2019ll bounce back to you, because of recipient\u2019s mailbox is full. It can also happen due to many other reasons \u2013 the mail server is temporarily unavailable, email size is exceeded, etc.<\/p>\n\n\n\n Typically, a bounce message contains the time and the date when the message bounced, details of the mail server that bounced the mail, and finally the RFC code and the reason for the bounce.<\/p>\n\n\n\n In general, soft bounces will be depicted by a 4XX code, and hard bounces by a 5XX code. Anyhow, some ISPs do not follow this convention.<\/p>\n\n\n\n Unfortunately, there\u2019s no option in Outlook to automatically remove Outlook bounced emails. Anyhow, you can use some third-party tools or plugins. Easy Mail Merge, Incredimail, etc. are some of those tools.<\/p>\n\n\n\n There are certain things you have to be cautious about \u2013 not to delete any important emails while removing these bounced items on Outlook. Recovering deleted Outlook emails<\/a> won\u2019t be a hard process, as long as sophisticated tools to repair PST exist to get back deleted data.<\/p>\n\n\n\nReasons For Email Bounce<\/h2>\n\n\n\n
1. Non-Existent email address<\/h3>\n\n\n\n
2. Undeliverable email<\/h3>\n\n\n\n
3. Receiver's Mailbox is Full<\/h3>\n\n\n\n
4. Blocked email<\/h3>\n\n\n\n
The Two Types of Email Bounces<\/h2>\n\n\n\n
<\/strong>Not all bounced email belongs to the same category. Depending on the type of bounce, bounce emails are divided into two \u2013 soft bounce and hard bounce. As you think, a hard bounce happens when an email is permanently bounced back to the sender. The main reason for a hard bounce will be addressed mismatch of the recipient.<\/p>\n\n\n\nContents of a Bounce Message<\/h3>\n\n\n\n
To automatically Remove Bounced Messages in Outlook<\/h3>\n\n\n\n