Are you considering using Google Drive to store your data? This article will guide you through the process of uploading, sharing, and accessing your data on Google Drive from various devices.
With 15 GB of free cloud storage space, G-drive has been redefining personal cloud storage to a whole new level. Whether it is saving emails, photos, media, or documents; Google Drive puts an end to all the storage management nightmares.
Using G-drive to its fullest potential can land you in a different domain of ease and convenience. Aimed at making it a most comprehensive guide to use Google Drive, this article will further help you understand the lesser-known features of Google Drive that guarantee your mastery of G-Drive management.
The following are a few reasons why you should choose cloud storage like Google Drive over traditional storage devices:
Completely forget about Hardware failure: Unlike flash storage or traditional hard drives, storage on the cloud does not involve the risk of hardware failure. You can always access your data online.
Collaborate and share more: Google Drive does not require you to physically carry a disk to share files with another person. Just share the location and anyone from anywhere can access your information saved on Google Drive.
Wave goodbye to manual backup methods: By installing a backup and sync applications on your desktop you can manage automatic back-ups of specific folders on your desktop or your mobile phone.
Virus-free Storage: With your data saved on the cloud, you no longer have to concern yourselves with viruses or malware affecting your information. Google is responsible for the security and protection of data on the drive. Once saved never re-think about data security.
More economical: Implementing cloud storage for capacities of more than 20 TB is more economical than buying hard drives that carry the risk of hardware failure any minute.
To completely exploit and optimize the usage to its maximum, it is important to primarily understand the features of Google Drive:
Based on the functionality, the following actions can be performed using Google Drive:
All your work and personal information in the form of any file format can be saved on Google Drive. Once the data is uploaded and saved, all your information on the drive can be accessed anytime, anywhere as long as you have connectivity to the internet.
There are two ways in which you can upload and store data on your Google Drive:
This guide to using Google Drive has been compiled with various functions using either one of the above depending upon the user's accessibility.
Note: If you upload an edited version of a document that already exists on the drive, the latest file is saved as a version. Managing versions on G-drive is now easy as it could ever be.
Drive file stream app once installed on your desktop will enable you to use Google Drive as a local drive on your computer. As the name suggests all the data that you save on the drive can be streamed when the need arises.
Google Drive enables you to work with different devices on a particular document or file and save the progress in a single storage location. Hence learning how to access files from different devices and contemplating where all your progress is saved becomes really essential.
Access your files online:
There are three ways in which you can access your files online:
Offline access to files on your drive:
No matter how digitized the world might get, sometimes getting a hold of a WiFi connection might be the hardest thing. Keeping this in mind, you will need a way to access your drive when offline and that is exactly what you will learn in the following section.
Stay organized by moving files into respective folders
One of the biggest challenges while trying to organize Google Drive is getting rid of duplicate files, remove duplicates online and get Organized better.
Keep a copy of shared file
Navigate easily using various sorting options and filters
From web
You can choose from various sorting option or their combinations by clicking on the down arrow in the search box. ex: sort alphabetically, filter by Last edited by me, Last modified, Last opened by me, Name, etc.
Share your files with others
From web
Choose the folder or file you want to share and click on share
Give restricted access or visibility to your shared files
After you click on Share, you can do the following from Share with others screen:
When it comes to cloud storage, numerous options are available. However, if you're looking for a reliable and stable choice that efficiently stores and safeguards your data, Google Drive stands out as one of the best options available today.
We trust that this article has guided you about using Google Drive. If you have any queries, please feel free to drop them in the comments section below.