The article consists of the various ways used to accomplish the complete backup of Outlook data, for all versions of Outlook right from Outlook 2003, 2007, 2010, 2013, 2016, 2019, and also Outlook for Office 365. There's also a quick way you can backup, migrate or restore all your Outlook data using Remo Outlook Backup and Migrate tool.
Wondering how to backup Outlook data? Here are five ways you can use backup data on Outlook 2003, 2007, 2010, 2013, 2016, 2019 and 2021 without any hassle. Stick till the end to know about a reliable tool that could make your life easy and you would never have to worry about backup anymore...
Microsoft Outlook is one of the gems that is given to all computer users of the world. It has some exceptionally good features and a great user experience that makes it the first choice for all of us.
You might be using Outlook on your home or office computer to keep on track of all your emails, contacts, calendar, and so on. Along with the threat of getting deleted, corrupted, or lost, it’s always a good choice to back up your Outlook data.
Some of the fundamental reasons for Outlook data file corruption are the presence of malware, overloading of volumes in your Outlook, interruption during upgrades, abrupt termination of Outlook application, and so on. In any case, you must need proper handling of all your Outlook data.
Here are five ways in which you will be able to back up your Outlook data. And easily avoid the loss of any important information.
There are some preparations you should make in order to guarantee a seamless export.
Note: The Personal Folders Backup Addin is only compatible with Outlook 2013 and previous versions.
Microsoft Outlook supports many add-ins that can help the user to maneuver through the interface. A lot of such add-ins are currently available for a number of functions in Outlook. One such specific add-in is “Personal Folder Backup”.
This add-in plays a crucial role in taking a backup of your PST files. The Personal Folder Backup continuously creates a backup of your PST file at regular time periods. Thus, you don’t have to bother about manually going through the backup process of your Outlook PST file.
This tool can be accessed from the File > Backup and go to Options.
This allows you to the target file to back up, the location of backup creation, and the frequency of backup. With all these functions, this add-in plays one of the most useful parts in backing up your Outlook data
Note: The Personal Folder Add-in is not compatible with Outlook 2013, 2016, and 2019, it is also not compatible with Office 365. This only works with the Outlook version older than Outlook 2010.
This is also one of the important steps you should follow to safeguard your Outlook data. With just a few steps, you can export or import your important PST file from Outlook when needed in the same system or a different system.
Here are the steps to follow to export your PST file:
To restore the data:
This will import all the data that was saved in the specific location and you can view all the information in your Outlook.
One of the old-school ways of securing your Outlook data is to copy the files and save them in the system manually. But this is one of the most effective efforts in keeping the Outlook data files. You can manually copy the .pst file into your desired location for safety and to use later.
All the Outlook data files are saved in a specific location in your Windows. You can either search for the specific file or go to one of the following locations;
Outlook saves all the information with a file extension .pst, or personal storage table. It has all the data like emails, journals, notes, and calendars. All this information can be recovered with the help of this PST file.
You can also access the PST file with the data file management tab. To do this
As soon as you have located the file, copy it and paste it to any location. You can even get a backup on any external drive like an external HDD, flash drive, etc.
If you want to restore the data, go to the File tab;
Also Read: If you want to backup or export Outlook contacts, read this article on how to backup or export Outlook contacts.
There is one way to export and import your PST files, but this does not change the default location of your Outlook data file. In order to do that, you need to follow these steps;
In this way, you can maintain the integrity of your Outlook data and save the precious information you have. This will act as a backup in case of Outlook failure.
This is the most effective and safe way to back up your Outlook data, without having to worry about PST file corruption or the storage space needed to occupy huge PST files.
With Remo Outlook Backup and Migrate tool, you can get an Automated Outlook backup with all settings and attributes. Easy movability of Outlook profile from older to higher Outlook version and vice versa. Hassle-free Migration of Outlook Profiles to a new computer or operating system. Customized options to back up all or specific Outlook attributes with Smart and Advanced backup options. 25GB cloud storage facility to save Outlook data with utmost security.
Follow the steps below to backup Outlook data using the Remo Outlook Backup and Migration Tool:
Time Machine is a backup software application introduced by the Mac OS operating system where you can back up your files on a daily basis. To use Time Machine backup you need to have an external storage device like an external hard drive. Time Machine can help you to browse through backups and restore backup files.
You can also use Finder to back up your Outlook, follow the given below steps to backup your outlook using Finder.
With these above-mentioned five ways, you can back up all your precious data from Outlook and secure your important information like emails, calendars, and other relevant attributes. Some methods might look tedious. Choose the method that is suitable according to your needs and automatically backup Outlook data effortlessly. Leave good words in the comment section, if this article helped you.
I hope that this article was able to help you back up your Outlook data. You can come back to this article whenever you need to transfer or backup your Outlook data manually. If you are transferring your Outlook data from an old device or system to a new one, please make sure that it works before you wipe your old computer. If you have any related questions feel free to let me know.
When you use a POP3 account, all of your Outlook data (emails, contacts, calendar, tasks, and notes) is saved locally on your computer in the form of a PST file. Making a copy of your PST file to your backup location every time Outlook is closed is your advised backup strategy.
There are two methods for creating an Outlook backup file. One method is to use the Outlook Import/Export feature (which has some limitations), and the other is to use a reliable Outlook backup tool, such as Remo Outlook Backup and Migrate, which allows you to back up all of your Outlook data and transfer it when necessary.
Yes, by exporting your Outlook data to a PST file, you can download everything at once. Although some meta-data, such as folder properties, may be lost, you can avoid this by using the Remo Outlook Backup tool, which keeps all data intact. After that, you can transfer the Outlook backup file to a different computer.
1. Use the Import and Export Wizard.
2. Open Outlook and click on a file then select Open and Export.
3. Select Export to a file and click on Next.
4. Choose Outlook Data File and click on Next.
5. Select the folders you want to backup and click on Next.
6. Choose the folders you want to backup and click on Next.
7. Now choose a location where you want to save the backup files.
8. Click on a finish to complete the backup process.
Yes, Windows 10 can backup Outlook files with a built-in backup utility called File History that can be used to backup Outlook files.
Here are the steps to back up your Outlook files using File History.
1. Connect an external hard drive or USB drive to your computer
2. Open the Windows 10 settings app by pressing the Windows key + I.
3. Click on update and security, and then click on Backup.
4. Click on ADD a drive, and then select the external drive you connected earlier.
5. Scroll down and click on More options.
6. Under the Backup, these folders section, click on ADD a folder and select the folder where your Outlook PST file is stored.
7. Click on Back up now to start the backup process.