If you are one of those Microsoft Word users regularly performing a repeated set of activities, then Macros are for you. Creating Macros will not only make your work easier by just assigning a shortcut key but also helps you a lot of time. Follow this article, to learn how to create Macros and add a shortcut for Macros in a Word document.
What is Macros?
Macros in a Word application is a short piece of code that runs in the background. Creating Macros in Word can help you improve your work experience with Microsoft Word by finding a shortcut on repeated sets of actions on it.
Say you want to run a formula or insert a template into your Word document regularly for multiple Word files, Macros can do this in just a simple assigned keystroke saving your time and efforts.
Creating Macros in Word doesn't require you to be a technical geek. You can simply create Macros by using the Macros Recorder to record a sequence of actions. To create Macros, you are required to assign the specific key combination to perform repeated actions on any of your Word documents.
NOTE: Macros in Microsoft Word can also pose a threat to be used as a potential malware vehicle to corrupt the Word document. In order to avoid corruption of Word files, it is recommended to maintain a backup copy of word documents. If you are facing any issue with MS Word then read more to learn how to protect Word documents.
How to Create Macros and Assign Shortcut Keys on Word?
You can create and assign macros a shortcut key by following the steps given below
- Click on the View tab > Macros > Record macros.
- Provide a name under Macros name.
Note: In order to use Macros in any new documents, make sure you select All Documents (Normal.dotm) option in the Store Macros.
- Now, to assign a shortcut for Macros, click on the Keyboard icon and click on the Assign button to add a shortcut key for Macros. An example of a shortcut key is (shift+ctrl+d).
- Once, you complete the typing of your documents and have assigned a shortcut key for Macros then stop Macros recording by clicking on the Macros > Stop Recording.
- Finally, to run your Macros click on the Button option.
How to Add a Shortcut Key for Existing Macros?
If you have existing Macros then you can assign shortcut keys. This results in Macros being executed. Follow the steps below to assign a shortcut key for existing Macros
- Choose File > Options and then click Customize Ribbon.
- Click the Customize button that is present next to Keyboard Shortcuts (near the bottom of the dialog box). Now, the Customize Keyboard dialog box appears.
- In the Categories list, scroll down and click Macros.
- A list of the Macros will appear
- Select the Macros for which you need to assign the shortcut
- Then, type the Shortcut Key of your choice and hit Close.
Now try pressing the assigned shortcut key in the same document to which you created the Macros. Your Macro should run perfectly and perform all the actions that were recorded.
Since Macros are small pieces of code written in a programming language, much like any other software program. You cannot rule out the chances of incorrect codes damaging the document or the virus threat to the document. In such cases, you will not be able to access your Word document.
It is recommended to use Remo Repair Word, a powerful word repair tool specially designed to repair corrupt or damaged Word in a few clicks only. This Word repair tool is built-in with advanced repairing algorithms that help to repair the corrupted word document to recover its content without any alteration. You can recover all your content, formatting, alignments, hyperlinks, images, etc. All of this can be tried completely free. Download the tool and start repairing the document now.
Repair Word document with Remo Repair Word
- Download and install Remo Repair Word.
- Launch the software and click on the Browse option to select the corrupt .doc or .docx file.
- Click on the Repair option to start repairing the Word file.
- Once the Word document is repaired, you can preview the file to judge the success of the software.
- Select the Save option to save the repaired Word file to the desired location.
Hope this article was helpful in creating Macros and adding a shortcut to the Macros. Do share this article if you found it helpful and let us know your thoughts and queries in the comment section below.