Send Plain Text E-Mails to Certain Outlook Addresses

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You can always make Outlook send plain text emails to specific contacts. Outlook gives you this feature where you can automate plain text emails to contacts in your address book. Now, you can set up such plaintext emails and automatically log them to send to your contacts. I will take you through the steps to send plain text emails to specific Outlook addresses automatically.

There are several times when you have to send your emails in plain text. This may be because the recipient wants the email in plain text format. Many times, there are devices that can’t read the emails which are sent in rich text format. There are many reasons to keep track of the text format of your email content.

Here, you can automate your emails in plain text to certain emails with Outlook.

Send Plain Text Emails to Specific Addresses

Many times, there are people who insist on sending them emails written in plain text. Here is how you can make sure you do it right, always.

1 – Go to your address book and select the contacts you wish to send plain text e-mails.

2 – Go to the Home ribbon and select Card/Business card.

3 – Double-click on the desired Contact.

4 – Go to Internet format and select the ‘Send plain text only’ option.

5 – Double-click the email address from a general tab of your Contact.

6 – Click OK

This will automate the plain text emails when you send an email to the specific contact. You can always view the email properties from the properties window while sending any email. An email properties dialogue box appears when you click on the email address.

Always Show Email Properties Dialog

To make this property always active, make some settings on Outlook. Here is how you can do it:

1 – Close the Outlook window.

2 – Go to Run (CTRL+R) and type in “regedit” and enter

3 – Click yes for administrator privileges.

4 – Go to HKEY_CURRENT_USER/Software//Microsoft /Office/16.0/common/contact card. – For Outlook 2016.

If you are using Outlook 2013 – Go to HKEY_CURRENT_USER/Software/Microsoft/office/15.0/common/contact card

If you are unable to locate the registry key, go to the location mentioned above and perform the following steps:

1 – Select Edit/New/Key from the menu in the registry editor

2 - Type Contactcard.

3 – Enter.

5 – Select Edit/New/ DWORD from the menu.

6 – Type “turnonlegacygaldialog” in the column for the date and enter.

7 – You can see turnonlegacydialog icon; double-click on it.

8 – In Value, enter 1

9 – Click Ok

10 – Close the registry editor.

Double-clicking on a specific contact will make the email property visible. Selecting and double-clicking on any contact will display the email property dialog.

While accessing the registry, you must be cautious not to make unnecessary changes. A small mistake in the registry may lead to the corruption of data files on your Outlook. It takes a lot of effort to repair data files of Outlook 2010, 2013, 2016, etc. So whenever you are creating registry files, try to maintain caution.

Following these steps properly can make your outlook work according to your plans. You can make the plain text emails default for selected contacts. You can also use the email properties dialog to see if the address has specific settings or defaults. This can make your work easier and more convenient for the recipients.

Just like Outlook provides you the option to send simple plain text emails, it also gives its users room to be creative with different customization options. You can use vCards in Outlook or even set up an email priority. This freedom is what makes Outlook a user-friendly and popular choice.

About the Author: Tony Landry

Tony Landry is a Web Content Editor at Remo Software. He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives, and Cloud storage networks. With an aptitude that transcends writing, Tony is recognized as a Microsoft Outlook, Word, and PowerPoint expert. His comprehensive solutions…