Microsoft Outlook is a great email client application and has 400 million active users across the globe. It allows professionals and consumers to send and receive important information through emails. Accidentally deleting these Outlook emails can land you in a big trouble. Fortunately, you can always recover deleted Outlook emails with Scanpst.exe (inbuilt tool). However, the situation gets quite complicated if ScanPST doesn't work or if you have deleted Outlook emails permanently. In this case, using a professional tool to recover deleted Outlook emails becomes a necessity. Learn more about the tool and automated steps for Outlook email recovery here in this exclusive guide.
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Recovering deleted Outlook emails (2 easy methods)
When you accidentally or intentionally delete an email from Microsoft Outlook, the deleted message will not be immediately removed from the mailbox. Instead, it goes to Deleted Item/Trash folder (depending upon the type of email account you are using). So, recovering deleted Outlook emails is still possible.
Case 1: How to Recover Deleted Outlook Emails? (Manual method)
Step 1: Open Outlook and select Deleted Items/Trash folder from the left pane.
Step 2: Select the deleted email that you want to recover and click the Restore button.
Else, right-click on the deleted email. Click Move, then select destination folder to restore the deleted Outlook email.
Your deleted Outlook email is restored successfully in the original folder from where you erased it (or to a specified folder)
What If the Deleted Email Is Not Available in Deleted Items Folder?
Outlook emails that are present in the Deleted Items or Trash folder can only be recovered by clicking Move or Restore option. You will not be able to see deleted Outlook emails in the Deleted Items folder if,
- You have permanently deleted an email using Shift + Delete keys
- Deleted Outlook email is removed from the Deleted Items folder
- Deleted Items folder is emptied
- “Empty Deleted Items folders when exiting Outlook” option is enabled
How to Recover Permanently Deleted Outlook Emails?
In some cases, you can even recover deleted Outlook emails after the Deleted Items folder is emptied, or the email is permanently deleted. So, when you can't find a deleted email in the Deleted Items folder, follow the below procedure to restore your lost Outlook emails.
- Open Outlook and select Deleted Items
- Select Folder from the top menu
- Click Recover Deleted Items
- Select emails that you want to restore and click Recover Selected Items
- Open the mailbox and click Deleted Items
- Select Home at the top, and click Recover Deleted Items from Server button
- Select your deleted email and choose to Restore Selected Items
- Hit OK
Note: If Recover Deleted Items from Server option isn't available, your account doesn't support recovering deleted Outlook email that's no longer present in Deleted Items folder.
- Launch Outlook and select Deleted Items
- On the top navigation, click Recover Deleted Items button
- Select the deleted Outlook email and opt to Recover Selected Items
- Start Outlook and select the folder from where you deleted Outlook email
- Next, select Tools then, Recover Deleted Items
- All your deleted emails will be displayed
- Select the required email message and hit Recover Selected Items button
- Run Outlook program and open Deleted Items folder
- In the Tools menu (on top navigation) select Recover Deleted Items option
Where Will Deleted Emails Be Restored?
The deleted Outlook emails you recovered this way, will be restored to their respective source folders (if possible). If the original folder is no longer present, then deleted emails will be placed back to your Outlook Inbox.
In some Outlook profiles, emails recovered from the Recover Deleted Items folder will be moved to Deleted Items. From there you can Move or Restore emails to your specified mailbox folder.
Limitations of Recovering Deleted Outlook Emails manually
- If you don't see Deleted Items folder i.e. your profile has a Trash folder, instead of Deleted Items then, your account doesn't support recovering permanently deleted Outlook emails.
- Email messages removed from the Deleted Items folder are recoverable for 30 days (It may vary depending on your server configuration. Generally, it may be 7 to 14 days). So, after this period you can’t retrieve deleted Outlook emails using Recover Deleted Items option.
- Purging an email deletes it permanently, hence no traditional way of Outlook email recovery can help you in recovering it back.
If you’ve deleted Outlook emails and unable to recover it from the Deleted Items folder, Remo Repair Outlook (PST) is a fine choice. It effortlessly recovers deleted Outlook emails automatically in just 3 steps. Try Now!
Case 2: Recover Deleted Outlook Emails Automatically (Recommended)
You need an ideal Outlook email recovery tool to restore shift deleted, permanently deleted or lost emails from Outlook when manual methods fail. Remo Repair Outlook (PST) is one such reliable software capable of retrieving deleted/lost Outlook emails without affecting your PST file.
This software is developed using advanced algorithms hence it helps you in Outlook email recovery even from crashed, damaged, and corrupt PST files. It not only helps you to retrieve deleted Outlook emails but also the other deleted or lost Outlook items like Contacts, Journals, Attachments, Notes, Tasks, Calendar Entries, Personal Folders, etc.
This Outlook repair tool ensures the safety of your Outlook data file, as it doesn’t work on your original PST file. The program creates a copy and then repairs Outlook data file to give you a new healthy PST file with all your restored emails, contacts, and more items. So, try the edition of this Outlook email recovery toolkit and restore deleted Outlook emails in just a few clicks.
3 Easy Steps to Recover Deleted Outlook Emails
Step 1: Close Microsoft Outlook. Launch Remo Repair Outlook (PST) software and select the PST file by clicking a suitable option among,
- Open PST File- If your PST file location is known
- Find PST File- If the PST file location is not known
- Select Outlook Profile- If your computer has multiple Outlook profiles
Step 2: Select Normal Scan and choose the location to save repaired PST file.
Step 3: Click the Repair button. After the tool completes the PST file repair process, you can view the repaired PST file along with recovered Outlook emails.
If you are satisfied with the Outlook email recovery results, save the PST file and configure it with your Outlook account.
Supported Microsoft Outlook Versions: Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, Outlook 2003, and Outlook 2000.
Supported Microsoft Windows OS: Windows 10, 8.1, 8, 7, Vista, XP, Server 2003 and Server 2008.
Safety Measures to Prevent Loss/Deletion of Important Outlook Emails
1. Avoid auto emptying of deleted Outlook Items
MS Outlook may empty the Deleted Items folder every time you exit Outlook program. This lessens the Outlook email recovery possibilities. So, disable this option by navigating to File -> Options -> Advanced. And, uncheck “Empty Deleted Items folder when exiting Outlook” checkbox under Outlook start and exit.
2. Double-check before you empty the Trash/Deleted Items folder or while permanently deleting an email from Outlook.
3. An updated backup of your PST file might help you at several unforeseen situations like restoring your deleted emails and other data. So, it is highly recommended to have a regular backup of your PST file on a safe storage drive.
Tony Landry is a Web Content Editor at Remo Software. He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives and Cloud storage networks.
He has published more than 200 articles in Remo Software blog. He actively engages in research and problem-solving techniques to consistently generate great web content. Fixing various hardware problems on computer and storage devices along with a great knack for fixing Outlook errors, Tony is also the fun-time IT guy for all his work friends. He lives in the San Francisco Bay Area and enjoys cycling.